- 2+ years of experience in accounts payable or a related finance/accounting role. Experience with accounting software (e.g., SAP, QuickBooks, Oracle).
- Technical Skills: Proficiency in Microsoft Office, particularly Excel. Experience with ERP systems and AP automation tools.
- Key Responsibilities: Invoice Processing: Review and verify invoices for accuracy, appropriate documentation, and approval prior to payment. Vendor Payments: Process payments to vendors by check, ACH, or wire transfer, ensuring timely payment and proper authorization.
- Reconciliation: Reconcile vendor statements to ensure all invoices and payments are accurately recorded.
- Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
- Dispute Resolution:
Address and resolve any discrepancies or issues with vendors or internal departments regarding payments or invoices.
- Record Maintenance: Maintain accurate and organized records of all invoices, expenses, and transactions.
- Reporting: Prepare accounts payable reports such as aging reports and payment status updates for management.
- Compliance: Ensure compliance with financial policies, internal controls, and regulatory / statutory requirements.
- Vendor Relations: Build and maintain positive relationships with vendors by providing prompt and accurate payment information.
- Month-End Close: Assist in month-end closing processes, including accruals, reconciling AP sub-ledger to the general ledger, and other financial reports.