Flourtech is seeking a highly organized, detail-oriented, and professional Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This individual will play a critical role in optimizing executive productivity by managing schedules, coordinating communications, and ensuring smooth day-to-day operations in a fast-paced, growth-driven environment.

Key Responsibilities

- Calendar & Schedule Management:

Manage complex calendars, including scheduling meetings, appointments, and conference calls. Anticipate conflicts and adjust schedules proactively to maximize efficiency.

- Communication Handling:

Act as the primary point of contact for internal and external communications. Screen, prioritize, and respond to emails, calls, and messages with clarity and professionalism. Draft and edit correspondence as required.

- Meeting Preparation & Documentation:

Prepare agendas, presentations, reports, and other meeting materials. Record meeting minutes, monitor follow-up actions, and ensure completion within deadlines.

- Travel Management:

Arrange domestic and international travel, including flights, hotels, transportation, and visa documentation. Create Plan and handle changes as needed.

- Project Coordination:

Support executive-level projects by tracking progress, managing deadlines, and coordinating with internal teams. Conduct research and compile data for reporting and decision-making.

- Stakeholder Communication:

Maintain clear and professional communication with clients, vendors, partners, and internal departments to ensure timely and effective information exchange.

- Confidentiality & Discretion:

Handle sensitive information with the utmost confidentiality and integrity.



Uphold a high standard of professionalism in all interactions and responsibilities.

- Event Planning & Coordination:

Plan and execute business events, meetings, and off-site sessions. Oversee logistics, venue selection, vendor coordination, and day-of execution to ensure a seamless experience.

- Administrative Support:

Manage executive expenses, process invoices, organize digital and physical files, and assist in daily administrative operations.

- Task and Deadline Monitoring:

Track action items, reminders, and deadlines on behalf of leadership. Follow up with team members to ensure timely execution of tasks.

- Document and File Management:

Maintain organized records, digital files, and confidential documents. Implement systems for efficient document retrieval and storage.

- Internal Coordination:

Coordinate with various departments to collect updates, reports, and briefings. Ensure executives have all necessary information for meetings and decision-making.

- Vendor and Service Coordination:

Manage interactions with service providers, including scheduling maintenance, placing orders, and resolving operational issues.

- Expense and Budget Tracking:

Monitor budgets related to executive activities, prepare expense reports, and ensure adherence to company policies.

- Support During Crisis or High-Demand Periods:

Remain flexible and responsive during high-priority periods, providing rapid support and handling urgent tasks with calm and focus.

Job Types: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹51,400.10 per month

Perks:

- Cell phone reimbursement
- Internet reimbursement
- Provident Fund

Language:

- English (Preferred)
- Hindi (Preferred)

Shift availability:

- Day Shift (Preferred)

Work Location: In person

📌 Personal Assistant (India)
🏢 Flourtech Engineers
📍 India