JOB DESCRIPTION – Internal and External Immigration Officer

Key Performance Areas

HR Compliance:

- Adhere to and maintain HR processes and procedures
- Recruitment Selection and Onboarding
- Provide the end-to-end recruitment process, including opening and maintenance of staff files

Labour relations:

- Provide consistent and accurate support to HR Dept
- Maintain staff and organizational data accurate and “cleaned” where required
- Attend to all General HR Administration
- Support HR Projects administration

Tasks/Activities:

- Adhere to and maintain HR processes and procedures
- Check that staff movements are captured correctly and in line with the approved organogram
- Provide employees with relevant and valid job descriptions
- Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
- Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
- Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
- Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
- Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
- Advertise, source, conduct screening of suitably competent candidates including vetting them
- Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
- Draft Employment offer letters and Contract of employment for staff
- Coordinate a smooth onboarding process for employees




- Facilitate all disciplinary processes as well prepare the portfolio of evidence
- Sit in as HR Representative during formal labour procedures
- Daily consulting
- Provide necessary data required for external and internal reporting.
- Keep track of leave data and compliance and report any anomaly
- Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
- Administer regular clean ups on HR Systems to ensure data accuracy and relevance
- Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
- Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
- Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
- Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
- Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
- Maintain accuracy and confidentiality regarding salaries and payments of staff
- Distribution of payslips and follow ups with payroll for those who have not received.
- Comply with applicable remuneration legislations required for deductions and overtime
- Coordinate compulsory medical insurance membership




- Update and Record employee information regarding staff beneficiary details
- Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
- Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
- Attend to all General HR Administration
- Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Perform regular HR checks to ensure no audit findings in HR administration.
- Assist HRBP with employee wellness initiatives
- Facilitate counselling and drug testing procedures
- Facilitate workshops and site visits with service providers for staff awareness and wellbeing
- Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
- Deliver optimal customer service to internal/external customers
- Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
- Share stakeholders feedback with team members to ensure customer service is continuously improved.
- Support HR Projects administration
- Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination

Additional Job Requirements

- Accuracy and attention to detail
- Outstanding sense of urgency
- Sufficiently skilled in reporting and use of Excel

Essential Qualifications

- Matric
- Relevant Qualification in Human Resources
- Essential Experience 2-3 Years experience in a Human Resources Environment

Attributes

- Approachable and hospitable
- Presentable at all times
- Excellent attention to detail
- Able to work independently
- Self-motivated
- Ability to work under pressure
- Team player

Email your CV to [email protected]

📌 HR Officer (India)
🏢 Regenesys
📍 India