KEY ACCOUNTABILITIES

- Vendor and Freelancer Onboarding: Facilitate the setup of external vendors and

freelance partners in the agency’s systems, ensuring compliance with internal
policies and legal requirements (e.g., contracts, tax forms).

- Invoice Verification and Processing: Review and process vendor and freelancer

invoices, confirming accuracy against contracts, POs, and allocated project
details before submitting for payment.

- Payment Scheduling and Execution: Manage payment workflows and preparing all

POs, POCs, SVs and SVCs , ensuring timely and accurate disbursement to
vendors and freelancers in line with agreed terms and agency cash flow
policies.

- Issue Resolution and Communication: Act as the main point of contact for

payment inquiries, resolving disputes or discrepancies with vendors and
freelancers promptly and professionally.

- Record Maintenance and Reporting: Maintain accurate records of vendor

agreements, payments, and outstanding balances, providing regular reports to
support financial planning and audits.





- Freelance Data and Global Tracking: Keep accurate and timely records of all FLE

requests and extensions
PEOPLE & CULTURE

- You’re becoming confident in your role and craft, delivering great work while

learning from senior colleagues. You take feedback onboard and help those
who are newer than you.

THOSE WHO SUCCEED

- …Are eager to hone their craft. They’re dependable, pay attention to the little

details and seek feedback to push themselves forwards
EXPERIENCE WE THINK YOU’LL NEED

- 2–3 years of industry experience within a skilled discipline.
- Strong foundation in delivering best practices and collaborating with senior

team members.

- Bachelor’s degree or equivalent practical exposure.

COMMITMENT TO POLICY

- Apply HR, Finance and IT policies, seeking guidance and clarity as required.
- Follow Health and Safety policies and report challenges as required.

📌 Vendor Payment Specialist (India)
🏢 Diadeis India
📍 India