Main Purpose: This is a strategic role that goes beyond traditional executive assistance. The selected candidate will work closely with the leadership team to drive execution, coordinate cross-functional initiatives, monitor key business priorities, and ensure timely follow-up on critical action items.
Key Responsibilities:
Provide end-to-end executive support to the MD & CEO.
Manage calendars, meetings, appointments, and travel schedules.
Prepare agendas and record accurate Minutes of Meeting (MoMs).
Track action items and ensure timely closure through regular follow-ups.
Coordinate with HODs and cross-functional teams across the organization.
Monitor strategic projects and prepare management dashboards and reports.
Draft professional emails, presentations, and business correspondence.
Maintain complete confidentiality while handling sensitive information.
Leverage AI and digital productivity tools to improve efficiency and execution.
Qualifications & Experience:
• 5–10 years of experience supporting CXOs, Directors or
senior leadership.
• Experience in manufacturing, pharmaceuticals, chemicals or
engineering industries will be preferred.
• Experience in handling multiple stakeholders simultaneously.
• Highly dependable.
• Extremely proactive
• Quick learner.
• Curious and technology savvy.
• Comfortable working in a energetic, fast changing
environment.
Success Measures (KPIs)
• Timely circulation of Minutes of Meeting.
• Closure of action items within agreed timelines.
• Accuracy of executive calendar management.
• Effectiveness of cross-functional coordination.
• Timely follow-up with HODs and project owners.
• Quality of executive documentation and reports.
• Responsiveness to business priorities.
• Adoption of AI and productivity tools to improve efficiency.
• Positive feedback from the Directors and senior leadership
team.