Grow your career while transforming an industry At Altizon, we believe a great career is built on two things: constant learning and collaboration. We don’t just provide software; we partner with our clients to rethink their manufacturing DNA and map it for a digital future. The team behind the tech Our strength lies in our diversity of experience. From seasoned product veterans to fresh innovators, everyone has a seat at the table. Join us to: Work with world-class Industrial AI technology that solves real-world problems. Build digital-first solutions that redefine the plant floor. Create a lasting impact and drive measurable value for global industry leaders.

Front Desk Executive & Admin

Experience Required: 2–3 Years

Work Type: Full-time | Location: Gokhale Business Bay, Kothrud, Pune

Role Overview We are looking for a smart, well-groomed and fast-learning Front Desk Executive who can also take ownership of day-to-day office administration. This is a dual role: you will be the first point of contact for all visitors, guests and walk-ins, while also managing housekeeping, pantry stock, travel bookings and general office operations in coordination with the Operations team. The ideal candidate is presentable, organised, proactive and comfortable juggling front-office and back-office responsibilities independently.

Key Responsibilities

- Manage the front desk independently, greet, attend to and direct all visitors, guests and walk-ins in a professional and courteous manner.
- Handle enquiries, couriers and correspondence, and route them to the concerned person/department.
- Maintain the visitor log, meeting room bookings and conference room scheduling.
- Oversee day-to-day office administration, including facility upkeep, seating arrangements, cleanliness and general office presentation.




- Supervise and coordinate housekeeping staff; ensure cleanliness and hygiene standards are maintained across the office.
- Track and maintain stock of pantry supplies and housekeeping/consumable items; raise timely purchase requests and coordinate with vendors.
- Arrange domestic and international travel bookings (flights, hotels, cabs, visas) for employees and visiting guests.
- Coordinate with vendors and facility/building management for repairs, maintenance, AMC renewals and office supplies.
- Manage vendors for pantry, housekeeping, stationery, travel and facility services; identify, negotiate and ensure quality, timely delivery and cost-effectiveness.
- Support the Operations team with day-to-day business operations tasks, documentation and coordination as required.
- Maintain employee records and other administrative documentation.
- Assist in planning and organising internal events, meetings, celebrations and guest visits.
- Ensure office safety and security protocols are followed.
- Support onboarding logistics for new joiners along with HR (workstation, access cards, stationery, welcome kit).

Skills & Requirements

- Graduate, preferably in Hotel Management / Hospitality or a related field.
- 2–3 years of relevant experience in front desk, guest relations or office administration.
- Smart, presentable and a fast learner with the ability to multitask under pressure.
- Prior experience independently handling a front desk / reception is a must.
- Working knowledge of MS Office (Word, Excel, Outlook) and basic admin software.
- Strong communication and interpersonal skills with polite and confident telephone etiquette.
- Well-organised, detail-oriented and dependable, with valuable ownership of tasks.
- Ability to coordinate with vendors, staff and cross-functional teams effectively.

Compensation & Other Details

- Salary: Up to ₹4,50,000 per annum, based on experience and interview performance.
- Working Days/Hours: Monday to Friday | 9:00 AM to 6:00 PM
- Location: Gokhale Business Bay, Kothrud, Pune

📌 Front Desk Executive & Admin (India)
🏢 Altizon Systems
📍 India