Job Description: Account Executive / Purchase Manager

Location: Coffee Culture, Surat
Department: Accounts & Procurement

Position Overview:

The Accounts Executive / Purchase Manager is responsible for managing daily accounting activities, vendor payments, procurement of materials, inventory coordination, and ensuring compliance with company policies. The role requires maintaining accurate financial records while ensuring timely and cost-effective purchasing for smooth business operations.

Key Responsibilities:

- Maintain day-to-day accounting records and bookkeeping.
- Record purchase, sales, payment, receipt, and journal entries.
- Process vendor invoices and ensure timely payments.
- Reconcile bank statements, vendor accounts, and customer accounts.
- Prepare monthly expense reports and financial summaries.
- Assist in GST, TDS, and other statutory compliance.
- Coordinate with auditors and maintain financial documentation.
- Monitor petty cash and ensure proper recordkeeping.
- Prepare MIS reports as required by management.
- Source and procure food ingredients, beverages, packaging materials, cleaning supplies, and other operational items.
- Compare quotations and negotiate with vendors for the best pricing and quality.
- Issue Purchase Orders (POs) and track deliveries.
- Maintain vendor database and evaluate supplier performance.




- Ensure timely procurement to avoid stock shortages.
- Coordinate with stores and outlet managers regarding inventory requirements.
- Monitor stock levels and support inventory control processes.
- Resolve purchase-related issues, including shortages, damaged goods, and vendor discrepancies.

Key Performance Indicators (KPIs):

- Knowledge of accounting principles and purchase processes.
- Experience with Tally ERP, Busy, or other accounting software.
- Proficiency in Microsoft Excel and MS Office.
- Robust negotiation and vendor management skills.
- Good analytical and problem-solving abilities.
- Excellent communication and coordination skills.
- Attention to detail and strong organizational skills.

Qualifications

- Bachelor's degree in Commerce (B.Com), Accounting, Finance, or a related field.
- 2–5 years of experience in Accounts and/or Purchase, preferably in the hospitality, restaurant, café, or retail industry.

Preferred Experience

- Experience in restaurant or café operations.
- Knowledge of inventory management and food costing.
- Familiarity with GST, TDS, and statutory compliance.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Food provided

Work Location: In person

📌 Account Executive (India)
🏢 Coffee Culture
📍 India