Job description

Job Description: Executive Assistant (Admin & Operations Support) Location: B-37/B, Jhilmil Industrial Area, Delhi

Job Type: Full-Time | On-site

Experience: 3 - 4 years

Education: Graduate (any stream; engineering background preferred)

Language: Excellent English (spoken & written)

Reporting to: Director

Salary: 35,000 - 50,000 per month

About the Role

We are looking for a smart, organised, and dependable Executive Assistant to support our Director while managing day-to-day office administration and providing operational coordination support. The ideal candidate should be proactive, confident in communication, solid in follow-ups, and capable of working independently in a manufacturing environment.

Key Responsibilities Executive Assistance

· Manage the Directors calendar, appointments, and daily schedule

· Schedule meetings, prepare agendas, and ensure timely follow-ups

· Draft emails, handle official communication, and maintain documentation

· Prepare reports, data sheets, and trackers using Excel

· Coordinate travel planning, bookings, and itineraries

· Act as a single point of coordination between the Director and internal teams.

Office Administration

· Handle daily office administration activities

· Coordinate with vendors for office supplies and basic procurement

· Maintain files, records, and proper documentation

· Support coordination, reporting, and follow-ups across departments

Operations Management & Internal Coordination

· Assist in day-to-day operational coordination within the manufacturing setup

· Coordinate with internal departments such as production, sales, dispatch, purchase, and Customer Relationship Department for updates and follow-ups





· Track and share basic operational updates as required by the Director

· Support documentation related to operations, material movement, and vendor communication

· Ensure smooth internal communication and task closure across departments

Google Workspace & Digital Tools

· Use Google Workspace (Gmail, Google Calendar, Google Sheets, Google Docs) for daily communication and coordination

· Maintain shared calendars, documents, and reports

· Organise data, meeting notes, and follow-up trackers digitally

Required Experience & Skills

· Prior experience supporting a Director or CEO.

· Experience in office administration, coordination, and reporting

· Exposure to manufacturing or operations environment is a plus

· Strong English communication (written and verbal)

· Working knowledge of MS Office (especially Excel) and Google Workspace

· Professional attitude, punctual, organised, and proactive

Important Note

We are looking for immediate joiners for this position. Candidates who can join immediately or within a maximum of 7 days are requested to apply.

Strong English communication skills (both spoken and written) are essential, as the role involves regular interaction and professional correspondence.

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Perks:

- Cell phone reimbursement

Application Question(s):

- Are you comfortable working on-site at Jhilmil Industrial Area (near Jhilmil Metro Station)?
- How many years of experience do you have in Executive Assistant or Admin roles?
- Do you have experience supporting a Director or Senior Manager?
- How is your English communication (spoken + written)?

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 vinayak enterprises
📍 India