Job Description: School Admin & Finance Head


Position


School Admin & Finance Head

Department


Administration & Finance

Reports To


School Management

Job Summary


The School Admin & Finance Head is responsible for overseeing the school's administrative operations, financial management, statutory compliance, procurement, facility management, and support services. The role ensures smooth day -to -day functioning of the school while maintaining financial discipline, operational efficiency, and regulatory compliance.

Key Responsibilities


Administration


- Oversee daily administrative operations of the school.

- Supervise administrative, transport, security, housekeeping, and maintenance teams.

- Ensure smooth functioning of school infrastructure, utilities, and facilities.

- Manage vendor selection, contracts, and service -level agreements.

- Coordinate school events, inspections, and administrative logistics.

- Develop and implement administrative policies and standard operating procedures.

- Maintain records, licenses, and statutory documents.

Finance

- Prepare and monitor annual budgets.

- Manage fee collection processes and receivables.

- Oversee accounts payable, vendor payments, and expense management.

- Ensure accurate bookkeeping and financial reporting.

- Monitor cash flow and optimize financial resources.

- Coordinate with auditors for internal and statutory audits.

- Ensure compliance with taxation, GST (where applicable), TDS, PF, ESI,



and other statutory requirements.

- Present periodic financial reports to the management.

Procurement & Inventory

- Manage procurement of school supplies, equipment, and services.

- Ensure cost -effective purchasing while maintaining quality standards.

- Monitor inventory and asset management.

- Conduct periodic stock verification and asset audits.

Human Resources Support

- Coordinate employee documentation and records.

- Support payroll processing in coordination with HR.

- Ensure compliance with employment policies and statutory requirements.

Compliance & Risk Management

- Ensure compliance with education board regulations and government requirements.

- Maintain safety, security, fire, and health compliance standards.

- Handle insurance policies and risk mitigation measures.

- Support emergency preparedness and crisis management.

Stakeholder Management

- Liaise with parents, vendors, government authorities, auditors, and service providers.

- Support the Principal and management in administrative and financial decision -making.

- Foster a culture of professionalism, accountability, and service excellence.

Requirements

Qualifications

- Bachelor's degree in Commerce, Finance, Business Administration, or a related field.

- MBA (Finance/Operations) or CA Inter/CMA qualification is preferred.

- 7–12 years of experience in administration and finance, preferably in a school or educational institution.

Required Skills

- Strong financial planning and budgeting skills.

- Knowledge of accounting principles and statutory compliance.

- Excellent leadership and team management abilities.

- Vendor and contract management expertise.

- Strong analytical and problem -solving skills.

- Proficiency in MS Office, ERP systems, and accounting software (such as Tally or similar platforms).

- Excellent communication and interpersonal skills.

- High integrity, organizational ability, and attention to detail.

Key Performance Indicators (KPIs)

- Budget adherence and cost optimization.

- Timely financial reporting.

- Fee collection efficiency.

- Compliance with statutory and regulatory requirements.

- Vendor performance and procurement efficiency.

- Facility uptime and maintenance effectiveness.

- Administrative service quality.

- Successful completion of audits with minimal observations.

Perks