DEPARTMENT

Administration

LOCATION

Mumbai

SALARY RANGE

Up to ₹35,000 per month

DESCRIPTION

Role Summary The Vendor Registration & Export Documentation Executive will be responsible for managing end-to-end vendor registrations and export-related documentation. The role involves accurate preparation of pre-qualification documents, coordination of quotations, and systematic tracking of commercial submissions across domestic and international customers. Key Responsibilities Vendor Registration & Compliance • Execute vendor registrations on customer portals including PSUs, EPCs, OEMs, and international clients. • Accurately complete vendor registration forms, RFQs, PQ questionnaires, and compliance documents. • Follow up with customers for registration approvals, clarifications, and status updates. Export & Pre-Qualification Documentation • Prepare and submit export pre-qualification and compliance documents, including: o Company profiles and credentials o Financial, statutory,



and legal documents o Past project references o Manufacturing capacity details o Quality certifications and approvals • Maintain document validity records and ensure timely renewals. Quotation Coordination • Float RFQs to vendors and suppliers. • Receive, verify, and compile quotations. • Coordinate with internal teams for technical and commercial inputs. Tracking & Reporting • Maintain structured quotation and submission trackers, including: o Submission dates o Revisions o Follow-up status • Ensure systematic documentation control and audit readiness. Internal Coordination • Liaise with Sales, Projects, QA, Accounts, and Production teams to gather required inputs and data.

REQUIREMENTS

Required Skills & Qualifications • Excellent written and spoken English (mandatory). • Solid attention to detail and documentation accuracy. • Prior experience in vendor registration, export documentation, sales coordination, or similar roles preferred. • Proficiency in MS Excel, Word, email communication, PDFs, and online customer portals. • Solid follow-up skills and ability to manage multiple deadlines. Reporting To Sales / Business Development Head

📌 Vendor Registration & Export Documentation Executive Mumbai
🏢 Vishnu HR Solution
📍 Mumbai