Position Summary


We are looking for a highly dependable, proactive, and execution -oriented Executive Assistant to work directly with the Founder & Director of WebBee. This role goes far beyond calendar management — the person will act as an operational extension of the founder, ensuring priorities move fast, meetings convert into execution, and internal coordination happens efficiently.

This is a high -ownership role suitable for someone who thrives in a fast -paced startup/SaaS environment and enjoys solving problems, coordinating with teams, and bringing structure to chaos.

The ideal candidate should be:

- Extremely organized

- Robust in follow -ups and coordination

- Comfortable handling confidential information

- Tech -savvy and process -oriented

- Able to work under pressure and manage multiple priorities

- Strong in communication and execution


Key Responsibilities


Founder & Executive Support

- Manage the Founder’s calendar, appointments, meetings, and priorities

- Coordinate internal and external meetings

- Prepare agendas, MOMs (Minutes of Meetings), and track action items

- Ensure timely follow -ups with department heads and stakeholders

- Filter and prioritize communication for the Founder

- Handle confidential business information with professionalism


Business Coordination & Execution

- Coordinate across Product, Sales, Marketing, HR, and Operations teams

- Track project timelines, deliverables, and pending actions

- Maintain dashboards, trackers, and reports for leadership reviews

- Ensure execution alignment across departments

- Assist in strategic initiatives and special projects


Administrative & Operational Support

- Manage travel planning, itineraries, bookings, and logistics





- Handle vendor coordination and office -related administrative tasks

- Organize documents, reports, presentations, and business records

- Support event coordination, webinars, leadership meetings, and client visits

- Ensure smooth day -to -day functioning of the Founder’s Office


Communication & Documentation

- Draft emails, presentations, reports, and internal communication

- Maintain meeting records and business documentation

- Coordinate with clients, partners, and leadership teams professionally

- Prepare summary reports and briefing notes for leadership discussions


Required Skills & Qualifications

- Bachelor’s degree required

- MBA or business/operations background preferred

- 3–6 years of experience as:
- Executive Assistant

- Founder’s Office Associate

- Operations Coordinator

- Executive Coordinator

- Chief of Staff support role

- Prior experience in a startup, SaaS, IT services, or tech company preferred

- Excellent verbal and written communication skills

- Strong organizational and multitasking abilities

- High ownership and accountability mindset

- Ability to work directly with senior leadership


Technical & Tool Requirements


Candidate should be comfortable using:

- Google Workspace

- Microsoft Excel & PowerPoint

- Notion / ClickUp / Jira / Asana (any project management tools)

- Slack / Microsoft Teams





- AI productivity tools (ChatGPT, AI assistants, etc.)


Ideal Personality Traits


We are looking for someone who:

- Is disciplined and highly responsive

- Has strong follow -through ability

- Can think ahead and anticipate problems

- Is calm under pressure

- Has high integrity and confidentiality

- Is execution -driven rather than task -driven

- Can independently handle responsibilities without constant supervision


Work Details

- Type: Full -Time

- Mode: In -Office

- Location: Noida

- Working Days: 5.5 / 6 days

- Timings: Flexible based on business requirements


Compensation

- Competitive salary based on experience and capability

- Performance -driven growth opportunities

- Exposure to founder -level decision -making and business operations

- Opportunity to grow into Founder’s Office / Operations Leadership role


Why Join WebBee?

- Work directly with the Founder on strategic and operational initiatives

- Learn how a global SaaS business scales

- High -growth environment with strong learning opportunities

- Exposure to product, technology, sales, operations, and leadership execution

- Fast career growth for high performers


Preferred Candidate Profile

- Male candidate preferred for operational flexibility and coordination requirements

- Candidates from Noida, Delhi NCR preferred

- Immediate joiners preferred


The role of modern Executive Assistants in startup/founder offices increasingly includes strategic coordination, project tracking, and operational execution beyond traditional administrative work