statutory deductions, and other payroll
inputs are accurately verified before payroll processing.
• Randomly verify payroll calculations, deductions, and salary sheets before submission to Payroll
Department.
• Coordinate with Payroll, Accounts, MIS, and Audit departments for smooth payroll processing.
• Ensure salaries are processed and disbursed within the scheduled timelines.
• Monitor Personnel Officers during payroll activities and resolve payroll -related discrepancies.
• Coordinate preparation and disbursement of Annual Bonus.
• Monitor Full & Final Settlement processing for resigned, retired, deceased, and terminated employees.
• Ensure retirement intimations are issued and settlements completed within timelines.
D. Statutory Compliance
• Ensure timely registration of ESI and EPF for all eligible new employees.
• Coordinate timely remittance of ESI, EPF, PT, TDS, Labour Welfare Fund, LIC, Income Tax, and
other statutory contributions.
• Maintain statutory records and ensure compliance with applicable labour laws.
• Coordinate statutory audits and ensure records are readily available.
• Ensure compliance with customer audit requirements and statutory inspections.
E. Factory Administration
• Coordinate renewal of all statutory licenses and registrations, including:
o Factory Licence
o Factory Plan Approval
o Trade Licence
o Pollution Control Board Approvals
o Fire Safety Certificates
o Hygiene Certificates
o Building Stability Certificates
o Any other statutory approvals applicable to factory operations.
• Monitor renewal of lease agreements, canteen contracts, security contracts, and other service
agreements.
• Ensure timely submission of statutory monthly, quarterly, half -yearly, and annual returns under
applicable labour legislations.
F. Employee Separation Management
• Coordinate employee exit formalities including:
o Resignation acceptance process
o Exit clearance
o Full & Final Settlement
o Leave encashment
o Bonus
o Gratuity
o Statutory settlements
• Coordinate settlement of dues for retired employees and deceased employees in accordance with
company policies and statutory provisions.
G. Employee Relations
• Coordinate with factory HR teams to resolve employee grievances promptly.
• Support industrial relations initiatives and maintain harmonious employee relations.
• Assist in handling employee disciplinary matters as guided by the DGM – HR & Admin.
• Maintain effective communication with factory management and employees.