Role & responsibilities

1. Strategic Calendar & Time Management

- Gatekeeping & Scheduling: Serve as the primary point of contact for internal and external stakeholders on all matters directing to the MD. Dynamically manage an ultra-fluid calendar to maximize productivity.
- Meeting Lifecycle Management: Prioritize, deconflict, and brief the MD on daily schedules. Ensure the MD is fully prepared for all engagements with necessary agendas, research, briefings, and documentation.
- Travel Coordination: End-to-end management of complex international and domestic travel itineraries, including flights, accommodation, visas, and detailed ground logistics.

2. Governance & Executive Communications

- High-Impact Correspondence: Draft, review, and polish executive-level communications, emails, presentations, speeches, and official correspondence on behalf of the MD.
- Board & Leadership Support: Coordinate Board of Directors and Executive Committee meetings. Prepare board packs, record highly accurate minutes, track action items, and follow up with business heads on deliverables.
- Information Management: Review and screen incoming memos, submissions, and reports; synthesize dense data into concise briefs for the MD's review.

3. Project Management & Cross-Functional Collaboration

- Special Projects: Spearhead or track critical cross-functional initiatives and special projects driven by the MDs office.
- Inter-Departmental Liaison: Act as a bridge between the MD and senior leadership (HODs/CXOs), ensuring the MDs directives are clearly communicated and executed across business units.
- Issue Resolution: Diplomatically handle sensitive requests and resolve minor operational bottlenecks before they escalate to the MD.

4. Confidentiality & Relationship Management

- Stakeholder Engagement:



Seamlessly interact with high-profile clients, investors, government officials, and industry bodies, representing the MDs office with absolute professionalism.
- Confidentiality: Maintain the highest level of integrity, discretion, and confidentiality regarding all corporate, financial, and personal matters.

Preferred candidate profile

Education & Experience

- Education: Bachelors degree is required; a Masters degree (MBA), an engineering background, or an executive management certification is highly preferred.
- Experience: 8-12 years of professional experience, with at least 3-5 years supporting C-suite executives (MD, CEO, Chairman) in a fast-paced, matrixed corporate environment.

Technical Competencies

- Advanced proficiency in MS Office Suite (Word, high-impact PowerPoint presentations, and intermediate Excel).
- Familiarity with executive productivity tools, modern CRM platforms, or ERPs.
- Solid business acumen; ability to understand corporate financial indicators, HR metrics, and operational workflows.

Behavioral Competencies (Soft Skills)

- Exceptional Communication: Flawless verbal and written communication skills with a highly polished presentation style.
- Proactive Foresight: A "forward-thinker" who anticipates needs and potential roadblocks before they arise.
- Hyper-Organized: Exceptional multitasking abilities with a laser focus on deadlines, detail, and quality execution.
- Emotional Intelligence (EQ): Calm under pressure, adaptable to sudden shifts in priority, and highly skilled in conflict resolution and diplomacy.

What We Offer

- A high-visibility role at the epicenter of corporate decision-making.
- Competitive compensation and comprehensive benefits package.
- Opportunities for continuous professional growth and executive mentorship.

📌 Executive Assistant To Managing Director (Vihaan Clean & Green) (Gujarat)
🏢 HyFun Foods
📍 Gujarat