About the Role

Aeonn Ark is looking for a detail-oriented Admin & Document Management Executive to keep our offices organised and running smoothly. You'll own how documents are created, organised, and stored both digital and physical and provide day-to-day administrative support to the leadership team across our group companies. If you take pride in order, accuracy, and reliable follow-through, this role is for you.

What You'll Do

- Create, format, and proofread professional documents — letters, memos, reports, minutes, and presentations — in Microsoft Word and PowerPoint.
- Maintain well-structured digital filing on SharePoint and OneDrive, with clear folder hierarchies, consistent naming, and version control.
- Set up and maintain SharePoint document libraries (metadata, permissions, versioning) in coordination with IT.
- Keep physical records in order — cabinets, registers, binders, and archives — with proper indexing, labelling, and retrieval logs; help digitise legacy files.
- Build and maintain trackers, MIS sheets, and simple dashboards in Excel (VLOOKUP, SUMIF, pivots, conditional formatting).
- Manage the Founder's office calendar — scheduling, agendas, pre-reads, and timely meeting minutes — and support other leaders as needed.
- Handle correspondence, courier/dispatch records, travel logistics, office supplies, and procurement requests.
- Support new-joiner onboarding paperwork and circulate internal announcements and notices as directed.
- Coordinate across teams (HR, Finance, IT) and follow up on action items and deadlines.





What We're Looking For

- Education: Bachelor's degree in any discipline (BBA, B.Com, BA, B.Sc, or equivalent).
- Experience: 1 – 4 years in administration, document management, executive assistance, or office coordination.
- English: Strong written and spoken English — able to draft error-free professional correspondence independently.
- Microsoft Office: Hands-on proficiency in Word, Excel, PowerPoint, and Outlook.
- Attributes: Detail-oriented, organised, proactive, a transparent communicator, and discreet with confidential information.

Nice to Have

- SharePoint administration experience (libraries, permissions, metadata).
- Experience with physical filing, registers, and archival systems.
- Familiarity with OneDrive, Microsoft Teams, and mail merge.

Growth Path

A typical path: Admin & Document Management Executive Senior Admin & Doc Management Executive (12–18 months) Admin & Operations Coordinator (24–36 months). Growth here is earned through document accuracy, confidentiality discipline, clean digital filing, and the ability to support leaders reliably without follow-up.

Good to Know

This role handles business and administrative documents only. Regulated, intellectual-property, investor, board, statutory, and other restricted-confidential records are handled solely by their designated owners. System and file access is granted on a least-privilege basis, and the role is subject to signing a confidentiality agreement (NDA) before access.Role & responsibilities

Preferred candidate profile

📌 Admin & Document Management Executive (Tamil Nadu)
🏢 Aeonn Ark
📍 Tamil Nadu