The Spare Parts & Inventory Coordinator is responsible for ensuring the availability, accuracy, issuance, and traceability of spare parts while maintaining proper documentation and compliance with company policies. The role manages the complete lifecycle of spares — from stock monitoring, procurement coordination, goods receipt, storage accuracy, dispatch tracking, to scrap control — ensuring uninterrupted service operations.
Key Responsibilities
Spare Parts Availability & Procurement
- Monitor spare parts stock immediately upon receiving service complaints
- Raise indents for items below minimum stock levels
- Coordinate purchase orders with approved vendors with accurate part details
- Maintain minimum stock levels as per approved norms
Goods Receipt & Stock Accuracy
- Physically verify incoming goods (quantity, part number, condition)
- Ensure GRN is raised with invoice and challan
- Update stock registers / systems after GRN
- Report shortages, damages, or discrepancies to HOD
Spare Issue & Dispatch Management
- Issue spares to technicians or through courier on time
- Update dispatch details including courier, AWB,
and receiver details
- Track shipments until delivery confirmation
- Close dispatch with proof of delivery
Old Spares & Scrap Control
- Collect old spares after service with list, photos, and condition details
- Ensure return of old spares with acknowledgement
- Dispose scrap strictly as per company policy
- Maintain records of scrap and old spare movements
Documentation & Compliance
- Maintain accurate documentation for all spare movements
- Ensure traceability of stock from receipt to disposal
- Follow SOPs and internal control procedures
Required Qualifications
- Graduation / Diploma in Operations, Supply Chain, Engineering, or related field
Experience Requirements
- 2–5 years of experience in stores, inventory, spare parts management, or warehouse operations
- Experience in service or engineering spare parts handling preferred
Skills & Competencies
Technical Skills
- Inventory and stock management
- Documentation and GRN processes
- Dispatch and logistics coordination
- Knowledge of ERP / inventory systems (preferred)
Soft Skills
- Attention to detail
- Coordination and follow-up skills
- Problem-solving ability
- Accountability and reliability
📌 Inventory Coordinator (Maharashtra)
🏢 Quatre Agro Enterprise
📍 Maharashtra
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