Job Summary

The Store Keeper is responsible for the productive management of construction materials, tools, equipment, and consumables used in civil and electrical works undertaken by the University's Construction Management Office. The role involves receiving, inspecting, storing, issuing, and maintaining inventory records to ensure timely availability of materials while complying with university procedures, financial regulations, and safety standards.

Key Responsibilities

Inventory Management

- Receive, inspect, and verify materials, equipment, and supplies against purchase orders, delivery challans, and invoices.
- Ensure proper storage, identification, and preservation of civil and electrical materials to prevent damage, deterioration, or pilferage.
- Maintain optimum inventory levels to avoid shortages or overstocking.
- Conduct periodic stock verification and reconcile physical stock with inventory records.
- Monitor shelf life and storage conditions of consumables and sensitive electrical items.

Material Issue and Receipt

- Issue materials to construction sites and maintenance teams against authorized requisitions.
- Record all receipts, issues, returns, and transfers accurately in stock registers and inventory management systems.
- Coordinate timely receipt and dispatch of materials to various university construction projects.

Documentation and Record Keeping

- Maintain stock registers, bin cards, material receipt notes (MRNs), issue vouchers, gate passes, and other related records.
- Update computerized inventory systems (ERP/e-Office/Excel or other inventory software).
- Prepare daily, weekly, and monthly stock reports.
- Maintain proper documentation for audit and inspection purposes.

Coordination

- Coordinate with the Purchase Section, Finance Department, Engineers, Contractors,



and Suppliers regarding material requirements and deliveries.
- Assist in forecasting material requirements based on project schedules.
- Report shortages, damaged materials, or discrepancies promptly.

Safety and Housekeeping

- Ensure proper housekeeping and organization of the store.
- Implement safe storage practices, particularly for electrical equipment, cables, chemicals, paints, lubricants, and hazardous materials.
- Follow applicable safety procedures and university regulations.
- Ensure fire safety equipment is available and functional in the store.

Asset Management

- Maintain records of tools, machinery, and equipment issued to departments and contractors.
- Monitor return and condition of issued tools and equipment.
- Assist in annual asset verification and disposal of obsolete or unserviceable materials as per university procedures.

Qualifications

- Bachelor's Degree in any discipline or Diploma in Civil Engineering, Electrical Engineering, Mechanical Engineering, or Store Management from a recognized institution.
- Preference may be given to candidates with training/certification in Materials Management, Inventory Management, or Supply Chain Management.

Experience

- Minimum 2-5 years of relevant experience as Store Keeper in construction projects, educational institutions
- Experience in handling both civil and electrical construction materials is desirable.





Knowledge and Skills

- Knowledge of construction materials used in civil and electrical works.
- Familiarity with inventory control methods (FIFO, FEFO, stock reconciliation, reorder levels).
- Working knowledge of MS Office (Excel, Word) and inventory/ERP software.
- Understanding of purchase procedures, documentation, and stock accounting.
- Knowledge of basic store safety practices.
- Ability to maintain accurate records and prepare reports.
- Good communication and coordination skills.
- Basic understanding of Government/University procurement procedures is desirable.

Key Competencies

- Integrity and accountability
- Attention to detail
- Organizational and record management skills
- Time management
- Teamwork and coordination
- Problem-solving ability
- Numerical aptitude
- Commitment to safety and compliance

Desirable Experience

- Experience in a university, government department, PSU, or large institutional campus.
- Familiarity with processes, or institutional store procedures.
- Experience using ERP-based inventory management systems.

Working Conditions

- Work involves handling and storing construction materials in indoor and outdoor environments.
- Periodic movement of materials and inspection of construction sites.
- May require lifting, stacking, and physical verification of stock.

Performance Indicators (KPIs)

- Accuracy of inventory records.
- Timely receipt and issue of materials.
- Reduction in inventory discrepancies and material losses.
- Compliance with audit requirements.
- Efficient stock utilization and maintenance of optimum inventory levels.
- Proper maintenance and organization of the store.
- Timely submission of inventory and stock reports.

📌 Store Keeper (Uttar Pradesh)
🏢 GLA University
📍 Uttar Pradesh