TRANSFER AGENCY & STAMP DUTY ADMINISTRATION SERVICES:
I. Transfer Agency & Stamp Duty Administration Services
S.no
Activity
Process and deliverables
1. New Investor registration
1.1
KYC Process
• Receipt of following documents from Investor
- Application form
- KYC forms
- Data entry (investor profile including the bank mandate) and quality check in respect of the data as per applications.
- Scanning the applications along with other documents for online processing and easy future retrieval
- Verification of KYC data as per the regulatory requirements as applicable to AIF Funds
- Contribution agreements to be verified for completeness with enclosures – Tax ID Proof, Passport, Address Proof & Bank Statement
• Good-order review of all the onboarding documents
• Client onboarding and folio creation

1.2
Due Diligence, Compliances and Reporting
• KYC checks
• AML/PMLA checks
• UBO checks
• 61B (FATCA & CRS) - Annual
• IFSCA Quarterly report (investor wise commitment and contribution breakup in regulatory format)

2. Transaction Processing
2.1
Collections –
(Recent and additional), distribution and redemptions
• All commercial transaction processing (Purchase, top-up, drawdown, Transfer, switch, dividend etc.)
• Receipt of cheque /money transfer form/ letter from investor
• Consent email/Term Sheet send to investors along with the Scheme/Investment details as advised by AMC for their review and confirmation before releasing DDN notice to investor.
• Reconciliation of applications vs funds received
• Daily transaction reporting of all collections
• Allotment of equity/units at given face value after every call money payment clearance
• Corporate distribution when declared
• Repurchase of equity/units if allowed before maturity
• Payment to investors (Redemption, Return of Capital etc.)

2.2
Investor Communication
• Generation of Welcome letters for registered investors
• Dispatch of all types of investor communication via email




• Generation and communication of Statement of account
• Dispatch of periodic performance report and Annual reports
• Dispatch of Newsletters or any other AIF communications to investors
• Portfolio Statement across various financial products
• Drawdown letters & extension
• Communication for subsequent call options
• Communication with defaulting investors for penalty interest
• Income distribution letters
• Newsletter communications

2.3
Customer servicing
• All non-commercial transaction processing and investor profile changes (Name, mobile number, email id, address change etc.)
• Redemption request tracking and processing monthly.
• Form 64C statement and communication Annually.
• Advance Tax letter statement communication if required.
• Annual income statements
• TDS letter - Annual
• Dividend and distribution Pay-out confirmation letter as and when applicable.
• Normal pay-out or Principal pay-out confirmation and transaction postings

3. Reconciliation
3.1
Collection reconciliation
• Reconciling the collection amount between the books of bank and transactions processed

3.2
Payment reconciliation
• Reconciliation of funding done in banks and the payment made to investors

3.3
Unit reconciliation
• Applications reported vs. applications processed vs. Units allotted
• Sending unit capital report as required from time to time

4.
MIS reporting
• Operational reports
• Compliance reports

5.
Stamp Duty Administration (For IFSCA Funds)
• Open a virtual bank account number for each AIF and share with AIF Manager
• Deduction of Stamp Duty at the time of unit allotment to investors with the value of Units allotted in INR on T day (contribution receipt date)
• Calculate the stamp duty and share the output with AMC
• Transfer the amount to this bank account by T+2
• Remit the amount with the treasury of respective states, where the investor resides.
• Confirmation will be sent to the client post deposit of amount

. Skillset Required: Transaction Processing, MIS reporting

📌 Operation Executive (India)
🏢 Scaleax Advisory
📍 India