We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support tasks in a fast-paced setting.
Responsibilities:
- Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare, review, and organize correspondence and other confidential documents.
- Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
- Serve as a liaison between the SVP and internal/external stakeholders.
- Handle expense reports, invoices, and budget tracking as needed.
- Maintain strict confidentiality and discretion in all interactions.
- Taking care of all activities related to SVP’s office.
- Visa processing.
- Maintaining & Updating tracking tracker.
Qualifications:
- Bachelor’s degree preferred; equivalent experience considered.
- Minimum of 2-5 years of experience in an executive support role, preferably supporting C-level or SVP executives.
- Exceptional organizational, time management, and multitasking abilities.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.