The Shop Accountant is responsible for providing remote accounting and operational support to the company's retail shops in Dubai. The role ensures accurate financial recording, customer payment follow-up, timely reporting, stock reconciliation, banking coordination, and effective communication with the Dubai shop teams and Head Office departments. The position plays a key role in supporting daily shop operations while ensuring compliance with company policies and internal controls.
Key Responsibilities
1. Financial Accounting & Reporting
- Prepare monthly accounts finalization for all assigned retail shops.
- Prepare and submit timely MIS reports.
- Ensure accurate recording of all financial transactions in the ERP system.
- Monitor shop financial performance and report any significant variances.
2. Daily Shop Accounting
- Record and verify daily sales, receipts, purchases, stock transfers, and other accounting transactions.
- Ensure timely posting of accounting entries.
- Perform daily reconciliation of sales and receipts.
3. Customer Collection & Receivable Management
- Follow up with shop customers for outstanding payments.
- Monitor customer outstanding balances and aging reports.
- Coordinate with the sales and shop teams to ensure timely collection of receivables.
- Escalate overdue accounts to the Senior Accountant when necessary.
- Maintain accurate customer account reconciliations.
4. Cash & Banking Operations
- Verify daily shop cash collections.
- Coordinate cash and cheque deposits with the Dubai shop teams.
- Reconcile bank deposits with daily sales and collection reports.
- Report any cash shortages or discrepancies immediately.
5. Stock Management & Reconciliation
- Assist the Dubai shop teams during stock-taking activities.
- Prepare Delivery Notes (DN) for stock transfer transactions.
- Reconcile stock movements between the warehouse and retail shops.
- Investigate and resolve stock discrepancies.
6. Intercompany Transactions
- Prepare invoices from the main company to retail shops.
- Record purchase invoices in the shop accounts.
- Reconcile intercompany transactions and balances.
7. Pricing & Billing
- Process special price requests and obtain necessary approvals.
- Ensure timely billing and payment closing.
- Verify the accuracy of invoices and supporting documents.
8. Procurement & Logistics Coordination
- Coordinate bulk order placements for retail shops.
- Follow up on order status with suppliers and internal departments.
- Prepare and submit the Daily Evening Order Report to the Logistics Department.
- Coordinate stock replenishment with the Logistics team.
9. HR & Administrative Support
- Coordinate routine HR-related activities for shop staff.
- Maintain attendance and employee-related records as required.
- Liaise with the HR Department on operational matters.
10. Compliance & Internal Controls
- Ensure compliance with company accounting policies, SOPs, and internal controls.
- Maintain proper documentation and filing of accounting records.
- Assist during internal and external audits by providing supporting documents and reports.
Key Performance Indicators (KPIs)
- Timely completion of monthly accounts finalization and MIS reports.
- Accuracy of daily accounting transactions.
- Timely follow-up and collection of customer receivables.
- Zero unexplained cash or stock variances.
- Timely reconciliation of customer accounts, bank deposits, and stock.
- Timely submission of daily collection reports and logistics reports.
- Compliance with company policies, SOPs, and audit requirements.
Qualifications
- Bachelor's Degree in Accounting, Finance, or Commerce.
- 2–5 years of accounting experience, preferably in Retail or FMCG.
- Experience with ERP systems (SAP Business One preferred).
- Proficiency in Microsoft Excel and MS Office applications.
Required Skills
- Solid accounting and reconciliation skills.
- Knowledge of accounts receivable and customer collection procedures.
- Understanding of inventory and retail accounting.
- Good communication and coordination skills.
- Strong analytical and problem-solving ability.
- High attention to detail and accuracy.
- Ability to work independently in a remote support environment and meet deadlines.