Location: Ameerpet, Hyderabad

Job Type: Full-time | On-site

Salary: ₹18,000 – ₹25,000 per month

Working Hours: 9:30 AM – 6:30 PM

Experience Required: 1–3 Years

Qualification: Any Graduate

Age Limit: 21–30 Years

Employment Agreement: Candidate must agree to a 3-year employment agreement

Shift Flexibility: Should be willing to work in rotational shifts, if required

Job Overview

We are looking for a proactive and organized Administration Executive to manage end-to-end

administrative operations, office infrastructure, vendor coordination, employee support, and

compliance-related activities in a fast-growing Clinical Research Organization (CRO).

The ideal candidate should have strong leadership skills, excellent coordination abilities, process-

oriented approach, and the capability to independently manage administrative functions while

ensuring smooth organizational operations.

Key Responsibilities

1. Overall Administration & Office Management

- Manage and oversee daily administrative operations of the organization.
- Ensure smooth functioning of front office, facilities, housekeeping, security, and support
- services.
- Develop, implement, and maintain administrative policies, SOPs, and workflows.
- Maintain workplace discipline, professionalism, and office decorum.
- Act as the primary point of contact for all administrative requirements.

2. Facility & Infrastructure Management

- Manage office infrastructure, seating arrangements, utilities, and workplace facilities.
- Coordinate with service providers for maintenance activities, repairs, AMC services,
- Electrical works, internet, equipment, and other facility requirements.
- Ensure hygiene, safety, and operational standards are maintained.

3. Qualifications & Requirements

Graduate in any Degree.

- Minimum 1–3 years of experience in Administration, Office Management, or related
- functions.
- Good communication and interpersonal skills.
- Ability to coordinate effectively with internal and external stakeholders.
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
-  Strong organizational and multitasking abilities.
-  Support emergency preparedness and business continuity arrangements.

4. IT Coordination & Support Management





-  Coordinate with IT teams/service providers for hardware, software, network, internet,
-  and system-related requirements.
-  Support employee onboarding and exit processes through system access coordination.
-  Maintain records of IT assets, licenses, and equipment allocation.
-  Coordinate troubleshooting of IT-related issues.
-  Support implementation of data security practices and access control processes.

5. Vendor & Purchase Management

-  Identify, evaluate, negotiate, and coordinate with vendors for housekeeping, pantry,
-  stationery, IT services, utilities, and facility requirements.
-  Manage quotations, purchase approvals, invoices, and payment coordination.
-  Maintain vendor databases, purchase trackers, and service follow-up records.
-  Ensure cost-effective procurement and timely service delivery.
- 6. Documentation, Records & Compliance Support
-  Maintain administrative, legal, employee, vendor, and facility-related records.
-  Ensure confidentiality and security of sensitive documents including agreements,
-  contracts, licenses, and employee records.
-  Support internal audits, client audits, inspections, and compliance activities.
-  Maintain proper documentation as per organizational procedures.

7. HR & Employee Coordination Support

-  Coordinate with HR for employee onboarding, induction, exit formalities, and
-  employee movements.
-  Support attendance management, leave records, and employee coordination activities.
-  Assist in interview scheduling, training arrangements, and employee engagement
-  activities.
-  Maintain employee-related administrative trackers.

8. Team Supervision & Coordination

- Supervise Admin Assistants, front office staff, housekeeping, and support personnel.
- Allocate tasks, monitor performance,



and ensure timely completion of activities.
- Coordinate with different departments for administrative requirements.
- Drive efficiency and continuous improvement in administrative processes.

9. Meetings, Training & Event Management

-  Coordinate internal meetings, corporate events, celebrations, and employee activities.
-  Ensure availability of required resources such as projectors, stationery, seating
-  arrangements, and refreshments.

10.Reporting & Management Updates

- Prepare daily, weekly, and monthly administrative reports.
- Track operational expenses, maintenance costs, and vendor performance.
- Provide regular updates to management regarding administrative activities, risks, and
- improvement opportunities.
- Required Skills & Competencies
- Solid leadership and people management skills.
- Good organizational skills with attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Strong problem-solving and decision-making skills.
- Proficiency in MS Office applications (Excel, Word, Outlook). Experience in vendor
- coordination, facility management, and administration.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and take ownership of responsibilities.
- Basic understanding of IT infrastructure coordination and workplace technology support.
- Coordinate and visit support with sister concern.
- Coordinate and arrange the refreshments for clients and staff whwn its required
- Preferred Experience
- Experience in administration roles within healthcare, pharmaceutical, clinical research, or
- corporate organizations will be preferred.
- Knowledge of documentation practices, compliance requirements, and audit support
- activities will be an added advantage.
- Valid four-wheeler driving license with practical driving experience.
- Benefits
- Provident Fund (PF)
- Professional growth opportunities
- Exposure to Clinical Research Organization operations

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Administration Assistant (Ameerpet)
🏢 FORWARD LIFE PVT.LTD
📍 Ameerpet