Job Title: Executive Assistant to Director

Location: MIDC, Bhosari.

Role Summary

The executive assistant will provide high-level administrative, coordination, and strategic support to the director. The role requires strong judgment, discretion, and the ability to manage business priorities across office, factory, branch, and partner-facing activities for a company involved in diesel engine applications, marine propulsion systems, manufacturing, and service operations.

Key Responsibilities

- Manage the director's calendar, meetings, travel, and priority communications.

- Prepare agendas, notes, action trackers, presentations, reports, and follow-up summaries.

- Coordinate with internal teams across management, finance, marketing, sales, aftermarket service, engineering, and operations.

- Track deadlines, project updates, approvals, and pending action items.

- Handle confidential information with discretion and professionalism.

- Organise internal and external meetings, customer visits, vendor discussions, and event logistics.

- Support travel arrangements, itineraries, reimbursements, and scheduling across locations.

- Draft emails, letters, and business communications on behalf of the director.

- Monitor incoming requests and ensure timely responses or escalation.

- Assist in documentation, filing,



and office administration as needed.

- Liaise with branch offices, factories, and service teams for smooth execution of business plans.

- Support coordination for product launches, customer engagements, training sessions, and business events.

Required Qualifications

- Bachelor’s degree in any discipline.

- Minimum 3 years of experience supporting senior leadership.

- Strong written and verbal communication skills.

- Proficiency in MS Office, especially Excel, PowerPoint, and Outlook.

- Strong organisational and multitasking skills.

- Ability to work under pressure and manage changing priorities.

Preferred Skills

- Experience in marine, manufacturing, engineering, automotive, or industrial sectors.

- Strong business acumen and professional presence.

- Ability to handle confidential and sensitive matters.

- Problem-solving mindset with attention to detail.

- Ability to coordinate with multiple stakeholders across locations.

Personal Attributes

- Proactive and dependable.

- Polite, confident, and well-groomed professionally.

- Highly organised and result-oriented.

- Flexible with timings for business demands.

- Robust sense of ownership and accountability.

Compensation

As per industry standards and the candidate profile.

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