Roles & Responsibilities of an Executive Assistant (EA)

1. Calendar & Schedule Management

· Manage meetings, appointments, and daily schedules

· Prioritize time-sensitive commitments

· Coordinate internal and external meetings

· Send reminders and follow-ups

2. Communication Management

· Screen calls, emails, and messages

· Draft professional emails, letters, and responses

· Act as liaison between executive and stakeholders

· Handle confidential communication discreetly

3. Travel & Logistics

· Arrange flights, hotels, transport, visas

· Prepare travel itineraries

· Manage travel reimbursements and expenses

4. Meeting Coordination

· Prepare agendas and presentations

· Take minutes of meetings (MoM)

· Track action points and deadlines

· Follow up with departments for updates

5. Administrative Support

· Maintain records, files, and documents

· Prepare reports, dashboards, and MIS

· Handle expense statements and invoices

· Manage office supplies or executive requirements

6. Project & Task Management





· Track ongoing projects on behalf of leadership

· Coordinate cross-functional teams

· Ensure timely execution of decisions

· Escalate delays or issues proactively

7. Stakeholder Coordination

· Coordinate with vendors, clients, trustees, board members, or partners

· Manage event invitations and VIP visits

· Build qualified relationships on behalf of executive

8. Confidentiality & Trust

· Handle sensitive business and personal information

· Maintain discretion and professionalism at all times

Key Skills Required

· Excellent communication

· Time management

· Multitasking

· MS Excel / PowerPoint / Word

· Email drafting

· Problem-solving

· Professional etiquette

· Attention to detail

In One Line: An EA ensures the executive stays focused on strategic decisions while everything else runs smoothly.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistant (Mumbai)
🏢 Vedanta Foundation
📍 Mumbai