Sales Order Administrator

UBIXA Private Limited | Amravati, Maharashtra (On-site)

About UBIXA

UBIXA Private Limited is one of Central India's leading distributors of Precision Measuring Instruments, Electrical & Electronic Test Equipment, and Surveying Instruments. We partner with over 30 globally renowned brands, maintain an inventory of 10,000+ products, offer 5,000+ SKUs, and serve 2,000+ industrial customers annually across India. Every product is sourced directly from OEMs, ensuring authenticity and quality.

Our customers include leading manufacturers, automotive companies, educational institutions, government organizations, laboratories and infrastructure companies. At UBIXA, you'll work in a fast-growing company where every order contributes directly to customer satisfaction and business success.

About the Role

We are looking for a proactive and detail-oriented Sales Order Administrator to manage the complete order execution process—from receiving customer purchase orders to successful delivery and invoicing.

You will work closely with customers, sales executives, logistics partners, suppliers, and internal departments to ensure timely and accurate order processing.

This is an excellent opportunity for someone who enjoys problem-solving, coordination, communication, and process management.

Key Responsibilities

- Process customer Purchase Orders (POs) accurately in the ERP system.
- Verify customer orders, pricing, product details and delivery schedules.
- Generate Sales Orders, Quotations and Proforma Invoices.
- Coordinate with suppliers and logistics partners for timely dispatches.




- Track customer orders from booking until successful delivery.
- Build strong relationships with customers and become their primary point of contact for order-related queries.
- Coordinate with Sales, Accounts, Stores and Logistics teams to ensure smooth order execution.
- Maintain and update Customer Master and Product Master records in ERP.
- Prepare invoices, credit notes and debit notes whenever required.
- Follow up on pending deliveries and proactively resolve delays.
- Communicate shipment status and expected delivery dates to customers.
- Resolve discrepancies between Purchase Orders and ERP records.
- Maintain complete documentation for every customer order.
- Handle customer complaints relating to damaged goods, shortages, delayed deliveries and billing issues professionally.
- Generate daily, weekly and monthly order status reports.

Desired Skills

- Excellent communication skills in English (spoken and written)
- Good knowledge of Microsoft Excel, Word and Outlook
- Strong attention to detail
- Good analytical and problem-solving skills
- Ability to multitask and manage multiple customer orders simultaneously
- Customer-first attitude
- Ability to work independently and within a team
- Quick learner with willingness to understand technical products and ERP systems




- Positive spoken and written English
- Flexible in learning and implementing new skills
- Team player

Preferred Qualification

- Graduate in Commerce, Management or any discipline
- 1–3 years of experience in:
- Sales Coordination
- Order Processing
- Customer Service
- Sales Administration
- Operations Coordination

Experience with ERP software is an added advantage.

Freshers with excellent communication and computer skills are also encouraged to apply.

Why Join UBIXA?

- Work with globally recognised industrial brands like Mitutoyo, Baker, Bosch, Leica, Metravi and many more.
- Exposure to customers across manufacturing, automotive, government, infrastructure and educational sectors.
- Opportunity to learn industrial products and B2B business operations.
- Professional and supportive work environment.
- Career growth into Senior Sales Coordination, Operations and Customer Success roles.
- Reliable, long-term employment with one of Central India's fastest-growing industrial instrumentation companies.

Job Type: Full-time

Pay: ₹12,000.00 - ₹20,000.00 per month

Application Question(s):

- Have you handled customer orders from order entry through invoicing and delivery coordination?

Yes / No

- Do you have experience working with ERP systems such as Zoho Books, SAP, Oracle or similar?

Yes / No

If yes, please specify.

- Describe your experience coordinating with Sales, Logistics, Customers, or Service teams to fulfill orders.
- Why do you think you would be a good fit for a Sales Order Administrator role?

Work Location: In person

📌 Sales Order Administrator (Amravati)
🏢 UBIXA Private
📍 Amravati