Job Description – Executive Assistant

Experience Required: 4 years to 5 years

Key Responsibilities

Executive and Administrative Support

- Provide day-to-day administrative support to Director.
- Manage schedules, appointments, meetings, and reminders.
- Coordinate with internal departments for pending tasks, approvals, and updates.
- Maintain proper records of important communication, tasks, and follow-ups.
- Prepare basic reports, summaries, and updates as required.

Communication and Coordination

- Handle written and verbal communication professionally.
- Should have worked on the delegation and should have knowledge of the delegation process.
- Draft and respond to emails, messages, and internal communication as instructed.
- Coordinate with team members and ensure timely follow-up on assigned tasks.
- Maintain strong follow-up with different departments to ensure work completion.
- Communicate task status and pending matters clearly to management.

Excel and Documentation Work

- Prepare and maintain data in MS Excel.
- Update trackers, reports, task sheets, travel details, and follow-up records.
- Use basic Excel formulas, formatting, sorting, filtering, and data entry functions.
- Maintain accurate and organized documentation.

Travel and Ticketing Support

- Assist in air ticket booking and travel coordination.
- Check flight options, timings, fares,



and travel details as per requirement.
- Coordinate for web check-in, boarding pass download, and travel updates.
- Maintain records of travel bookings, tickets, invoices, and related documents.
- Coordinate with travel agents, airlines, hotels, drivers, and other vendors when required.

Follow-up and Task Management

- Track pending tasks and ensure regular follow-up with concerned team members.
- Prepare daily or periodic follow-up reports for management.
- Ensure timely reminders for meetings, calls, payments, approvals, travel, and other important activities.
- Escalate delays or pending issues wherever required.

Required Skills

- Positive written and verbal communication skills.
- Good working knowledge of MS Excel.
- Knowledge of air ticket booking and web check-in process.
- Strong follow-up and coordination skills.
- Good attention to detail.
- Ability to maintain records and trackers.
- Basic email drafting and documentation skills.
- Ability to handle confidential information responsibly.
- Good time management and multitasking ability.

Educational Qualification

- Graduate in any stream.
- Additional certification in MS Office, administration, or office management will be an added advantage.

Keywords: Task tracking, Administrative support

📌 Executive Assistant (India)
🏢 Epoch Consulting
📍 India