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JOB DESCRIPTION

Associate Manager - Finance

Location: Bengaluru, Karnataka

Role Purpose

The Associate Manager – Finance is a hands-on execution and coordination role that supports and assists the Senior Finance Manager across the Finance & Accounts function. The role helps run day-to-day financial management accounting and reporting, statutory and FCRA compliance, treasury and banking, grant and donor accounting, payroll, ERP administration, accounts payable, audits, taxation, and internal controls. Acting as a reliable second line to the Senior Finance Manager, the person ensures routine finance processes run accurately, on time, and compliantly across multi-location, donor-funded operations freeing up leadership bandwidth for strategy, banking, and donor engagement while driving documentation integrity, audit readiness, and process improvement.

Key Responsibilities

Financial Accounting & Reporting

- Lead monthly, quarterly, and annual financial closing processes.
- Ensure accurate accounting in accordance with applicable accounting standards and
- organizational policies.
- Review journal entries, payment vouchers, receipt vouchers, contra entries, and
- adjustment journals.
- Maintain General Ledger, Chart of Accounts, trial balance, balance sheet schedules,
- and income & expenditure statements.
- Manage accruals, prepayments, deferred income, grant accounting, and fund
- accounting.
- Ensure project-wise, donor-wise, cost centre-wise, and fund-wise accounting.

Grant & Donor Finance

- Record grant receipts and donor income in ATLAS ERP.
- Maintain grant-wise accounting and donor fund utilization.
- Support donor audits and grant reconciliations.
- Ensure proper accounting of restricted and unrestricted funds.
- Prepare and issue 80G receipts for eligible donations and maintain the related

registers.

Treasury & Banking Operations

- Manage banking operations across multiple bank accounts.
- Process NEFT, RTGS, IMPS, CMS, bulk payments, and international remittances.
- Manage fixed deposits, investments, and interest accounting.
- Perform daily bank reconciliations.




- Coordinate with banks for account opening, closure, KYC updates, internet banking,
- authorized signatory changes, payment recalls, and banking resolutions.
- Handle FCRA designated and utilization bank accounts.

Accounts Payable

- Review vendor on boarding and KYC documentation.
- Verify vendor bank details using cancelled cheques or passbooks.
- Review invoices for GST, TDS applicability, and contractual compliance.
- Ensure timely vendor payments and vendor reconciliations.
- Monitor advances, credit notes, debit notes, and outstanding balances.
- Support procurement through budget validation, payment approvals, and financial compliance.

Payroll & Employee Benefits

- Manage end-to-end payroll processing including payroll preparation, validation,
- approvals, salary disbursement, statutory deductions, payroll accounting, and
- reconciliations.
- Process Full & Final settlements, gratuity, and employee reimbursements.
- Ensure timely remittance of PF, ESI, Professional Tax, and TDS.
- Generate Form 16 and payroll-related reports.
- Coordinate with HR on payroll master updates and employee lifecycle changes.

ESS Portal Administration

- Administer the Employee Self-Service (ESS) Portal.
- Create and maintain employee profiles.
- Update reporting managers, approval workflows, and organizational hierarchy.

ERP Administration

- Administer the ERP Finance Module.
- Manage vendor masters, donor masters, project masters, employee masters, and
- approval workflows.
- Park grant receipts and accounting entries in ATLAS.
- Configure user roles and access controls.
- Troubleshoot ERP issues and coordinate with implementation partners.
- Train employees on ERP processes and workflows.
- Participate in testing and implementation of new modules.





Taxation & Statutory Compliance

- Ensure compliance with Income Tax, GST, TDS, FCRA, PF, ESI, Qualified Tax,
- and other statutory requirements.
- Prepare and file TDS returns, GST returns, and statutory reconciliations.
- Reconcile 26AS, AIS, and TDS records.
- Handle assessments, notices, and departmental correspondence.
- Ensure compliance with 12A, 80G, FCRA, and NGO regulatory requirements.

Audit & Internal Controls

- Coordinate Statutory Audit, Internal Audit, Donor Audit, FCRA Audit, and Tax
- Audit.
- Prepare audit schedules, supporting documents, confirmations, and reconciliations.
- Respond to audit queries and ensure timely closure of audit observations.
- Strengthen financial controls and compliance frameworks.
- Maintain complete audit documentation and statutory records.

Policies, SOPs Process Improvement

- Develop, implement, and periodically review finance policies and Standard Operating
- Procedures (SOPs).
- Drive automation and process improvements across finance operations.
- Strengthen internal controls and financial governance.
- Support digital transformation initiatives within Finance.

Employee Induction & Capacity Building

- Conduct finance induction sessions for all new employees.
- Orient employees on:
- o Finance policies and procedures
- o Procurement process
- o Travel and expense reimbursement policy
- o Corporate credit card policy
- o Vendor payment process
- o Employee advances and settlements
- o ATLAS ERP and ESS Portal usage

Team Leadership

- Lead, mentor, and develop the Finance & Accounts team.
- Set goals and monitor team performance.
- Ensure timely completion of finance deliverables.
- Foster collaboration with HR, Procurement, Programmes, IT, Leadership, and
- external stakeholders.

Required Skills & Competencies

- Strong knowledge of accounting principles, preferably in the non-profit/NGO sector and donor-funded projects.
- 5- 7 years experience in FCRA, Income Tax, GST, TDS, PF, ESI, and other statutory compliance requirements.
- Han

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