Job Title: Admin Cum Executive Assistant (EA) to Managing Director

Location: Pune (Candidate should be willing to relocate to Aundh, Pune, as the office may shift to this location)

Experience: 3–5 Years

Salary: Up to ₹35,000 In-hand

Gender: Male / Female

About the Role

We are looking for a highly organized and proactive Admin Cum Executive Assistant to support the Managing Director and manage day-to-day administrative, back-office, and coordination activities. The ideal candidate should possess robust communication, coordination, and multitasking skills with experience in administration, order processing, ERP operations, and executive support.

Key Responsibilities

Executive Assistant Support

 Provide administrative and executive support to the Managing Director.

 Manage meetings, appointments, schedules, and follow-ups.

 Handle confidential correspondence, emails, and official communication.

 Coordinate with internal departments and external stakeholders on behalf of the MD.

Back Office & Sales Coordination

 Handle end-to-end order processing from order receipt to dispatch.

 Coordinate with Marketing, Production, and Dispatch teams to ensure timely execution of orders.

 Prepare and maintain sales reports, MIS reports, and business-related documentation.

 Maintain accurate records and update information in ERP systems.

 Follow up with customers regarding payments, outstanding dues, and recoveries.

Administration & Office Management





 Manage day-to-day office administration activities.

 Handle EPABX operations, incoming calls, and office correspondence.

 Manage inward and outward mail, courier, and documentation.

 Coordinate with employees and support smooth office operations.

 Monitor and manage administrative expenses such as electricity, telephone, mobile,

stationery, and maintenance expenses.

 Maintain office records, files, and administrative documents.

Travel & Coordination

 Arrange travel, accommodation, and transportation for the Managing Director and

employees.

 Coordinate meetings, events, and other office-related activities.

Required Skills

 Experience in Executive Assistant, Administration, Back Office, Sales Coordination, or

Office Management roles.

 Knowledge of ERP software and MS Office (Excel, Word, Outlook).

 Strong coordination, communication, and follow-up skills.

 Ability to handle multiple tasks and work independently.

 Good documentation and reporting skills.

 Professional attitude with strong organizational abilities.

Preferred Industry Background

 Manufacturing

 Engineering

 Steel & Metals

 Industrial Products

 Trading Companies

Qualification

 Graduate in any discipline.

 3–5 years of relevant experience in Administration, Executive Assistance, Back Office

Operations, or Sales Coordination.

📌 Admin Cum Executive Assistant (EA) to Managing Director (Pune)
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