- Position Title

Executive Secretary to Director

-
Reporting T

oDirecto

- rLocatio

nHO, Kolkat

- a
Job Purpo

seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic

- e.
Key Responsibilit

iesExecutive Supp

- ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul
- es.Screen and prioritize incoming calls, emails, and corresponden
- ce.Draft, prepare, and review letters, reports, presentations, and other business documen
- ts.Act as the primary point of contact between the Director and internal/external stakeholde
- rs.Follow up on action items and ensure timely completion of assigned tas

ks.Meeting Coordinat

- ionOrganize and coordinate meetings, conferences, board meetings, and business revie
- ws.Prepare meeting agendas, presentations, and meeting materia
- ls.Record minutes of meetings and circulate action points to concerned stakeholde
- rs.Track pending tasks and ensure closure within deadlin

es.Travel & Event Managem

- entArrange domestic and international travel, including flights, accommodations, and transportati
- on.Prepare travel itineraries and expense repor
- ts.Coordinate business events, leadership meetings, and corporate functions as requir

ed.Administrative Managem

- entMaintain confidential records, files, and documentati
- on.Manage office correspondence and document control syste
- ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi




- ce.Ensure effective coordination between departments for business requiremen

ts.Communication & Stakeholder Managem

- entLiaise with senior management, clients, vendors, government bodies, and business partne
- rs.Maintain professionalism and confidentiality in all interactio
- ns.Support the Director in managing key business relationshi

ps.MIS & Report

- ingPrepare periodic MIS reports, dashboards, and business summari
- es.Monitor critical deadlines and provide timely reminders to the Direct
- or.Assist in data compilation, analysis, and presentation preparati

on.
Required Qualificat

- ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi
- eld.MBA/PGDM prefer

red.
Exper

- ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc

tors.
Required Skills & Compet

- enciesExcellent written and verbal communication s
- kills.Strong organizational and time-management abil
- ities.High level of discretion and confidenti
- ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out
- look).Ability to multitask and meet tight dead
- lines.Robust interpersonal and stakeholder management s
- kills.Professional appearance and business etiq
- uette.Excellent follow-up and coordination s
- kills.Ability to prepare reports, presentations, and business correspondence independ

ently.
Key Performance Indicators

- (KPIs)Calendar and meeting management effi
- ciency.Timely closure of action
- items.Accuracy and quality of documen
- tation.Effective travel and event coordi
- nation.Stakeholder satisfaction and responsi
- veness.Confidentiality and compliance adh

erence.

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata