We are looking for a proactive and highly organized Executive Assistant to provide dedicated support to the Managing Director. The ideal candidate will be the right hand of the MD — managing schedules, coordinating across teams, and ensuring smooth day-to-day functioning of the office.

Important: The candidate is required to report to the MD's residence every morning for daily schedule planning and discussion. They will travel with the MD throughout the day to client meetings, site visits, and other engagements to take real-time notes and provide on-ground support.

KEY RESPONSIBILITIES

MD Support & Calendar Management

- Manage the MD's daily calendar, schedule meetings, and send timely reminders
- Coordinate domestic and international travel arrangements including tickets, hotels, and itineraries
- Organize and prepare for client meetings and visits, ensuring all logistics are in place
- Maintain and share daily schedules with the MD and relevant team members
- Record meeting notes/minutes and follow up on action items and pending tasks
- Travel with the MD to client meetings and site visits to provide real-time support and documentation

Coordination & Communication

- Act as the primary point of contact between the MD and internal teams/departments
- Coordinate with department heads and team leads for updates, reports, and deliverables
- Maintain records of team meetings, decisions,



and follow-up actions
- Handle day-to-day coordination between the MD and the team to ensure smooth workflow
- Relay instructions, feedback, and updates from the MD to respective teams promptly

Administrative Support

- Report to the MD's location each morning for schedule planning and daily briefing
- Maintain organized records, files, and documentation
- Prepare reports, presentations, and MIS updates as required
- Manage correspondence — emails, calls, and messages on behalf of the MD where needed

KEY REQUIREMENTS

- Graduate in any discipline; MBA or relevant certification is a plus
- 2–5 years of experience as an EA, PA, or in an administrative role
- Excellent verbal and written communication skills in English and Hindi
- Proficient in MS Excel, Word, PowerPoint, and email management
- Robust multitasking ability — able to manage multiple priorities simultaneously
- High level of discretion, integrity, and professionalism
- Ability to work under pressure and adapt quickly to changing priorities
- Must be comfortable with daily field travel and accompanying the MD to meetings and site visits
- Flexible working hours as per the MD's schedule

TO APPLY
Contact Naina: +91-XXXXXXXXXX

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 dam lighting
📍 India