Job Title

Facility Coordinator

Job Description Summary

Key Responsibilities
Facility operations: Oversee day-to-day functioning of office spaces, including maintenance, security, and housekeeping.
Vendor management: Coordinate with external service providers for cleaning, repairs, catering, and other facility-related services.
Space planning: Manage seating arrangements, office layouts, and ensure optimal use of space.
Health & safety compliance: Ensure adherence to safety regulations, fire drills, and emergency preparedness.
Inventory control: Track and manage office supplies, equipment, and consumables.
Budget monitoring: Assist in planning and controlling facility-related expenses.
Employee support: Act as the point of contact for staff regarding facility issues and resolve complaints promptly.
Skills & Qualifications
Organizational skills: Ability to multitask and prioritize effectively.
Communication skills: Solid interpersonal skills to liaise with employees and vendors.
Technical knowledge: Familiarity with building systems (HVAC, electrical, plumbing).
Problem-solving: Quick decision-making in emergencies or unexpected issues.
Experience: Prior work in facility management or administrative roles preferred.

Job Description

Facility Operations

- Coordinate day-to-day facility activities including housekeeping, maintenance, and repairs
- Ensure workplace cleanliness, safety, and operational readiness




- Monitor office infrastructure such as HVAC, electrical systems, plumbing, and utilities

Vendor Management

- Coordinate with external vendors for services like cleaning, security, cafeteria, and maintenance
- Track vendor performance and ensure service delivery meets agreed standards
- Manage service requests, contracts, and follow-ups

Maintenance & Repairs

- Log and track facility-related issues and ensure timely resolution
- Conduct routine inspections to identify maintenance requirements
- Coordinate preventive maintenance schedules

Workplace & Space Management

- Manage seating arrangements, office moves, and workspace planning
- Maintain meeting rooms, common areas, and office equipment
- Support onboarding by arranging workstations and access

Health, Safety & Compliance

- Ensure compliance with workplace safety regulations and company policies
- Conduct safety checks and coordinate emergency drills
- Handle incident reporting and corrective actions

Administrative & Financial Support

- Maintain facility records, reports, and logs
- Track expenses, invoices, and budgets related to facility operations
- Manage inventory of office supplies and equipment

Employee Support

- Act as the primary point of contact for facility-related queries
- Address employee concerns related to workspace, utilities, and services

INCO: “Cushman & Wakefield”

📌 Facility Coordinator (India)
🏢 Cushman & Wakefield
📍 India