Admin Executive

Location: Surat, Gujarat

Department: Administration

Reporting to: Admin Manager / HR & Admin Head

Experience: 2–4 Years

Company Profile

Biofics Pvt. Ltd. is a waste management company specializing in biogas upgrading, compressed biogas (CBG) solutions, waste-to-energy systems, and environmental sustainability services. The company provides end-to-end consultancy, design, execution, commissioning, and operational support for renewable energy projects across India. Biofics is committed to delivering efficient, reliable, and cost-effective solutions that help clients convert organic waste into clean energy and valuable by-products.

Job Summary

The Admin Executive will be responsible for managing day-to-day administrative operations of the office, ensuring smooth functioning of facilities, vendor coordination, procurement of office supplies, travel and accommodation arrangements, and providing general support to all departments.

Roles & Responsibilities

A. Office Administration Manage day-to-day office operations, maintain supplies and inventory, and handle incoming/outgoing correspondence and document management.

B. Vendor & Facility Management Coordinate with vendors for office maintenance and facility services, obtain quotations, and ensure timely renewal of AMCs and utility contracts.





C. Travel & Accommodation Coordination Arrange travel and hotel bookings for employees, maintain travel records, and manage vehicle scheduling for staff and visitors.

D. Documentation & Record Keeping Maintain administrative files, agreements, and statutory documents; assist in MIS preparation and ensure timely renewal of office licenses and registrations.

E. Support to HR & Other Departments - Assist in recent joiner onboarding logistics, coordinate IT requirements, and provide general administrative support across departments.

F. Petty Cash & Expense Management- Manage petty cash, maintain expense records, and coordinate with accounts for timely processing of admin bills and vendor payments.

Key Skills & Requirements

- 2–4 years of experience in office administration or a similar role.
- Proficiency in MS Office (Word, Excel, Outlook).
- Good communication skills in English, Hindi, and Gujarati (preferred).
- Strong organizational and multitasking abilities.
- Ability to coordinate across departments independently.

Educational Qualification

- Graduate in any discipline

Benefits:

- Health insurance
- Paid time off
- Provident Fund

Work Location: In person

📌 Admin Executive (India)
🏢 BioFics Private
📍 India