About the Role

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a qualified, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.

Key Responsibilities

Front Office & Visitor Management

- Greet and manage all visitors, ensuring proper documentation and hospitality.
- Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
- Handle front desk inquiries, calls, and general reception duties.

Housekeeping & Facility Management

- Supervise housekeeping staff and ensure hygiene standards across the premises.
- Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
- Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.

Vendor & Building Coordination

- Act as the point of contact between Econz and the facility vendors
- Manage access cards, facility issues, parking allocation, and general building-related support.
- Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

Travel Desk Management

- Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
- Internal cab/taxi arrangements for leadership when required
- Maintain travel records, manage travel budgets, and process approvals and reimbursements.
- Assist senior leadership with last-minute changes or high-priority travel needs.

Employee Engagement & Event Support

- Collaborate with HR to organize in-house celebrations,



offsites, and engagement activities.
- Manage event logistics including venue bookings, vendor coordination, and on-ground execution.

Administrative Operations

- Maintain and reconcile petty cash and administrative expense records.
- Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
- Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

Reporting & Compliance

- Assist in preparing monthly administrative expense reports and support budgeting for office operations.
- Ensure workplace compliance with safety, cleanliness, and facility standards.
- Support internal audits and documentation needs related to administration.
- Adhere to all company Information Security Management System (ISMS) policies and procedures to ensure the confidentiality, integrity, and availability of company and customer data.
- Participate in mandatory information security awareness training upon hire and annually thereafter.
- Promptly report any potential security incidents or suspicious activity to the designated IT Security Team

Who We’re Looking For

- Graduate / Diploma in any discipline.
- 3–5 years of experience in office administration, facilities, or admin support roles.
- Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
- Strong multitasking and organizational abilities.
- Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
- Detail-oriented, proactive, and able to manage operations independently.
- Experience handling vendors, events, or facility coordination is a plus.

Join us and contribute to a workplace that values collaboration, growth, and innovation.

📌 Office Admin Executive (India)
🏢 Econz IT Services Private
📍 India