Job Summary

We are looking for a responsible and experienced Admin & Government Tender Executive who can independently manage government tender-related work, coordinate with various government departments, handle billing and payment follow-ups, maintain administrative records, and support accounting operations. The candidate should have sound knowledge of government documentation, tender procedures, invoicing, statutory compliance, and accounting software.

Key Responsibilities Government Tender & Department Coordination

- Search and track government tenders through GEM, e-Procurement portals, CPP Portal, departmental websites, and other tender portals.
- Prepare, compile, and submit tender documents within deadlines.
- Coordinate with government departments for tender participation, technical/commercial documentation, and compliance requirements.
- Maintain tender records, EMD/BG details, work orders, agreements, and correspondence.
- Follow up with government officials regarding approvals, documentation, and project-related matters.

Billing & Payment Management

- Prepare and submit invoices/bills to government departments.
- Monitor bill submission status, payment approvals, and outstanding receivables.
- Follow up for payment release, reconciliation, and documentation.
- Maintain records of work orders, RA bills, final bills, and payment schedules.

Accounting & Finance Support

- Maintain accounting records and support day-to-day accounting operations.
- purchase, sales, receipts, payments, journal entries, and expense vouchers.




- Perform bank reconciliation and ledger reconciliation.
- Assist in GST, TDS, and statutory compliance documentation.
- Coordinate with auditors, consultants, and tax professionals as required.
- Work on Tally Prime / ERP systems and Microsoft Excel for MIS reports.

Administration

- Handle office administration, document management, file maintenance, and correspondence.
- Coordinate with vendors, clients, and government offices.
- Maintain contracts, licenses, registrations, and compliance-related records.
- Prepare reports, statements, and administrative documentation.

Required Skills

- Strong knowledge of Government Tendering Process (GEM, e-Tendering, CPP Portal, State Tender Portals).
- Experience in dealing with government departments and official correspondence.
- Sound knowledge of billing, payment follow-up, and documentation.
- Good understanding of accounting principles, GST, TDS, and bookkeeping.
- Proficiency in Tally Prime and MS Excel (VLOOKUP, Pivot Table, MIS Reporting).
- Ability to work independently and meet strict deadlines.
- Valuable communication, documentation, and coordination skills.

Preferred Experience

- Experience in government contracts, construction, civil works, electrical works, infrastructure, consultancy, or project-based organizations.
- Familiarity with EMD, Performance Bank Guarantee, Security Deposit, Work Orders, BOQ, and Contract Documentation.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Food provided
- Leave encashment

Work Location: In person

📌 Admin & Government Tender Executive (Accounts & Department Coordination) (India)
🏢 A S CONSTRUCTION
📍 India