Key Responsibilities

1. Facility Management

- Oversee the daily operations and maintenance of office facilities, including building infrastructure, electrical systems, HVAC, fire safety systems, housekeeping, and security services.
- Ensure compliance with all applicable statutory, regulatory, health, safety, and environmental requirements related to workplace facilities.
- Plan and coordinate preventive maintenance activities while ensuring prompt resolution of facility-related issues.
- Collaborate with landlords, property management teams, and external service providers to address facility management requirements.

2. Vendor Management

- Source, evaluate, onboard, and manage vendors providing facility management, housekeeping, security, transportation, and other General Administration (GA) services.
- Negotiate contracts, manage service level agreements (SLAs), and optimize costs while maintaining high service standards.
- Monitor vendor performance through regular reviews to ensure compliance with contractual obligations, quality standards, and regulatory requirements.

3. Business Continuity Planning (BCP) & Crisis Management

- Develop, implement, and maintain the Business Continuity Plan (BCP) for the GCC in accordance with organizational objectives and regulatory guidelines.
- Establish and manage the Crisis Management Team (CMT), including defining roles, escalation procedures, and communication protocols.
- Conduct periodic BCP reviews, simulation exercises, and tabletop drills to assess and enhance organizational preparedness.
- Identify operational risks, critical dependencies, and potential disruptions, and implement appropriate mitigation strategies.

4. Emergency Preparedness & Safety Management

- Develop, maintain,



and regularly update emergency evacuation procedures, zone-specific evacuation plans, and emergency communication protocols.
- Ensure full compliance with workplace safety requirements, including:
- Fire protection systems and statutory certifications
- Emergency exits, safety signage, and assembly points
- Availability of first-aid kits and emergency response preparedness
- Plan and conduct evacuation drills, safety training, and employee awareness programs.
- Coordinate with local authorities, fire departments, and safety auditors to ensure ongoing compliance and emergency readiness.

5. Event Management

- Plan, coordinate, and execute corporate events, business meetings, training programs, and employee engagement initiatives.
- Manage event logistics by coordinating with vendors for venue arrangements, catering, transportation, and other support services.
- Ensure successful event execution within approved timelines, budgets, and organizational quality standards.

6. Expense & Budget Management

- Monitor and control General Administration expenses related to facilities, vendors, events, and administrative operations.
- Prepare expense reports, assist in budget planning and forecasting, and ensure timely processing of invoices and vendor payments.
- Identify opportunities for cost optimization and implement process improvements to enhance operational efficiency.

7. Team Guidance & Development

- Provide guidance, coaching, and support to team members and vendor personnel to ensure timely delivery of high-quality services and operational excellence.

8. Additional Responsibilities

- Undertake additional duties and responsibilities as assigned by the Head of General Administration to support business and operational requirements.

📌 BCP Specialist (India)
🏢 Saaki Argus And Averil Consulting
📍 India