JOB DESCRIPTION

Job Title: Admin Associate

Location: Gunpowder, Assagao, Goa

Reports to: Proprietor, Independent Consultant, Accountant, HR

Working Relationship: Restaurant Manager, Executive Chef, HR, Accounts,
Storeroom, Operations Team

Employment Type: Full-Time

Summary

This is an entry-level role designed for individuals starting their career in hospitality administration. Freshers are welcome.

The Admin Associate supports both HR and Accounts functions, while being trained as a Cashier and acting as a back-up cashier when required. The role demands discipline, attention to detail, and the ability to handle both paperwork and operational responsibilities.

The position is operationally connected and includes evening/dinner shifts when required.

You’ll be expected to bring enthusiasm, initiative, and discipline.

Key Responsibilities

1. Administrative & HR Support

· Maintain and organise employee records, documentation, and filing systems (digital and physical).

· Assist in staff onboarding, documentation collection, and employee file creation.

· Coordinate police verification, health cards, and statutory compliance records.

· Assist in attendance tracking, leave records, and payroll inputs.

· Support HR in maintaining compliance with internal policies and statutory requirements.

· Maintain administrative reports and data logs.

2. Accounts & Documentation Support

· Assist Accountant with daily record-keeping, filing, and documentation.

· Organise invoices, receipts, and vendor documentation.

· Support reconciliation of daily sales and payment records.

· Maintain proper filing discipline for financial and operational records.

· Assist in basic reporting and data compilation for Accounts.

· Coordinate internally for documentation required by Accounts and Audit.

3. Cashier Training & Operations

· Train on POS systems and billing processes.

· Handle billing, generate invoices, and process payments (cash / card / UPI) accurately.





· Maintain cash float and assist in daily cash closing and reconciliation.

· Act as back-up cashier as and when required.

· Coordinate with floor staff to ensure billing accuracy and smooth service.

· Maintain professionalism at the cashier desk.

4. Coordination & Operations Support

· Work closely with HR, Accounts, and Operations teams.

· Assist in inter-department coordination for documentation and compliance.

· Support ad-hoc administrative and operational requirements.

REQUIRED QUALIFICATIONS

· Minimum 12th pass; Bachelor’s degree preferred (Commerce / Administration / HR / Finance).

· Freshers are welcome; hospitality exposure is an advantage.

· Basic understanding of accounting concepts preferred.

SKILLS & ATTRIBUTES

· Strong attention to detail and accuracy.

· High level of organisation and discipline.

· Willingness to learn admin and cashier functions.

· Ability to multitask in a quick-paced environment.

· Basic computer skills (Excel, Word; POS familiarity is a plus).

· Clear communication skills (English + at least one local language).

· Reliability and accountability in handling cash and records.

WORK REQUIREMENTS

· Willingness to work evening / dinner shifts when required.

· Comfortable handling both desk work and operational responsibilities.

· Maintain strict standards of documentation, accuracy, and compliance.

NOTE ON ROLE EXPECTATIONS

This role forms a critical foundation of the restaurant’s administrative and financial processes. Accuracy, discipline, and seriousness towards work are non-negotiable.

This is a learning role, but expectations on standards remain high.

Job Types: Full-time, Permanent, Fresher

Pay: Up to ₹15,000.00 per month

Benefits:

- Food provided
- Health insurance
- Paid time off
- Provident Fund

Ability to commute/relocate:

- Assagao, Goa: Reliably commute or planning to relocate before starting work (Required)

Language:

- English (Required)

License/Certification:

- 2 Wheeler Licence (Required)

Work Location: In person

📌 Admin Associate (India)
🏢 Gunpowder
📍 India