Department: Purchase / Procurement
Location: [Location]
Experience: 2–5 Years
Job Summary
We are looking for a proactive and detail-oriented Purchase Executive to manage procurement activities and coordinate with vendors for the timely purchase and delivery of materials. The candidate will be responsible for sourcing, negotiating with suppliers, monitoring inventory requirements, and ensuring cost-effective procurement while maintaining quality standards.
Key Responsibilities
- Coordinate with vendors for material procurement, quotations, and order confirmations.
- Source current suppliers and maintain healthy relationships with existing vendors.
- Compare quotations and negotiate prices, payment terms, and delivery schedules.
- Prepare and issue Purchase Orders (POs) as per approved requirements.
- Follow up with vendors to ensure timely delivery of materials.
- Coordinate with the stores and user departments regarding material requirements.
- Track pending purchase orders and resolve supply-related issues.
- Verify purchase invoices and ensure proper documentation.
- Maintain records of vendor details, purchase orders, quotations, and procurement reports.
- Monitor inventory levels and initiate procurement to avoid stock shortages.
- Ensure purchased materials meet quality specifications and company standards.
- Support cost-saving initiatives through effective vendor management and negotiations.
- Ensure compliance with company procurement policies and procedures.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- 2–5 years of experience in Purchase/Procurement.
- Experience in vendor management and material procurement.
- Proficiency in MS Excel, MS Office, and ERP software (preferred).
Required Skills
- Strong negotiation and vendor management skills.
- Excellent communication and coordination abilities.
- Good analytical and problem-solving skills.
- Knowledge of procurement processes and inventory management.
- Ability to work under deadlines and manage multiple purchase requests.
- Strong documentation and record-keeping skills.
- Attention to detail and accuracy.