Job DescriptionAbout The RoleInstavision Inc. is looking for a dependable, highly organized Office Manager, Administrator to keep our workplace running smoothly day to day. This is a hands-on operations and administration role at the center of the office; you will own facilities, vendor relationships, scheduling, supplies, and the steady stream of administrative tasks that keep teams productive.We strongly encourage candidates with a Human Resources background to apply. While the core of this position is office and administrative management, HR experience is a valued, preferred qualification. You will partner closely with our People team and may take on people-operations tasks such as onboarding logistics, recordkeeping, and coordinating employee events.Key Responsibilities- Manage daily office operations, ensuring a clean, safe, well-stocked, and welcoming workplace.- Oversee facilities and vendor relationships, including supplies, equipment, maintenance, cleaning, and building management.- Maintain office budgets, track expenses, process invoices, and reconcile receipts.- Coordinate calendars, meetings, travel, and logistics for leadership and visiting guests.- Serve as the first point of contact for the office, greeting visitors, handling mail and deliveries, and fielding general inquiries.- Support new-hire onboarding logistics, workspace setup, access badges, equipment, and welcome materials.- Maintain accurate administrative and employee records, ensuring confidentiality and compliance with company policy.- Plan and coordinate company events, team gatherings, and internal communications.- Identify and implement improvements to office processes, tools, and workflows.- Experience scheduling multi-stage interviews, coordinating calendars, and managing timely candidate follow-ups.- Onboarding Execution: Hands-on experience welcoming new hires, preparing starter kits, and guiding employees through day-one paperwork.- Asset & Inventory Tracking: Proven ability to monitor,



stock, and reorder office supplies while meticulously logging company assets like laptops and equipment.- Facilities & IT Operations: Experience managing day-to-day office utilities, troubleshooting internet connectivity issues, and coordinating with vendors.- Event Coordination: Strong organizational skills to plan, set up, and manage internal company events, team-building activities, and celebrations.Required Qualifications- 2–5 years of experience in office management, administration, executive support, or a similar role.- Excellent organizational and time-management skills, with strong attention to detail.- Robust written and verbal communication skills and a professional, approachable manner.- Proficiency with office and productivity tools (e.G., Google Workspace and/or Microsoft Office).- Proven ability to manage multiple priorities and work independently in a fast-paced environment.- High level of discretion when handling confidential and sensitive information.Preferred Qualifications- Background or prior experience in Human Resources (HR generalist, HR coordinator, recruiting, or people operations).- Familiarity with HR processes such as onboarding, recordkeeping, benefits administration, or HRIS tools.- Bachelor's degree in Business Administration, Human Resources, or a related field.- Experience supporting a growing or technology-focused company.- Working knowledge of basic bookkeeping or expense-management tools. What We Offer- Competitive salary commensurate with experience.- Comprehensive health coverage.- Paid time off and company holidays.- A collaborative, supportive team and a central role in shaping our workplace.- Opportunities to grow into broader operations or people-operations responsibilities. How to Apply Interested candidates should submit a resume and a brief cover letter outlining their relevant experience. Instavision Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

📌 Hr/Administrator Manager (Bengaluru)
🏢 MetAntz
📍 Bengaluru