Head Hunter India is seeking a highly experienced and strategic Head - Administration & Facilities to lead operational excellence across our organization. This pivotal leadership position will oversee all administrative functions, ensuring an efficient, compliant, and well-supported environment that directly contributes to business continuity and strategic growth.

Core Responsibilities

Strategic Planning & Leadership:

- Define and steer the strategic direction of administrative operations.
- Align administrative goals with broader organizational objectives.
- Lead change initiatives and cultivate a culture of continuous improvement.

Infrastructure & Facility Oversight:

- Supervise maintenance and operational readiness of offices, industrial sites, and facilities.
- Enforce health, safety, and environmental compliance standards rigorously.
- Manage workplace conditions to actively support employee productivity and well-being.

Administrative Systems & Technology:

- Implement digital tools to streamline administrative processes for enhanced efficiency.
- Collaborate closely with IT to integrate automation and system efficiencies across administrative platforms.
- Ensure the proper functioning and security of all administrative technology platforms.

Vendor and Contract Management:

- Build and sustain robust vendor relationships for all administrative goods and services.
- Negotiate contracts with a strong focus on value, service quality, and risk mitigation.
- Monitor vendor performance diligently and enforce service-level agreements effectively.

Budgeting & Resource Allocation:





- Formulate and manage the departmental budget with a keen emphasis on cost control and fiscal responsibility.
- Track expenditures meticulously, identify optimization opportunities, and ensure financial compliance.
- Approve payments and control resource utilization effectively to maximize efficiency.

People and Workplace Services:

- Oversee support staff and cross-functional administrative teams, fostering a collaborative environment.
- Manage travel, accommodation, and logistics for employees and executives seamlessly.
- Supervise employee-centric services such as food, transport, and health programs to enhance employee experience.

Compliance & Risk Governance:

- Maintain strict compliance with legal, labor, and environmental regulations pertinent to administrative functions.
- Identify potential risks within administrative operations and introduce proactive mitigative protocols.
- Administer business licenses, manage insurance coverage, and ensure all statutory documentation is up-to-date.

Documentation & Reporting:

- Organize and maintain all key records, contracts, and legal documents with precision and integrity.
- Deliver timely and insightful reports on administrative metrics and performance to inform leadership.
- Ensure audit-readiness and uphold the integrity of all documentation.

Stakeholder Collaboration:





- Act as a primary liaison for internal and external stakeholders on all administrative matters.
- Work closely with senior leadership, department heads, and vendors to ensure alignment.
- Ensure that all support services consistently align with strategic business needs.

Skills

- Strategic thinking to align administrative functions with organizational goals.
- Strong vendor negotiation abilities to secure advantageous terms.
- In-depth compliance knowledge across legal, labor, and environmental regulations.
- Proven expertise in cost management and budget optimization.
- Exceptional people leadership capabilities to manage and develop teams.
- Strong system orientation to leverage technology for administrative efficiencies.

Qualifications

- Education: Graduate / Postgraduate / MBA in Business Administration or a related field.
- Experience: 14-20 years of progressive experience, with at least 5 years in senior administrative leadership roles.
- Sector Preference: Demonstrated exposure to manufacturing, industrial, or large-scale enterprise environments.

Leadership Competencies

- Visionary thinking with explicit communication of strategy.
- Strong business acumen and ability to drive results through teams.
- Embraces diversity and effectively manages cross-cultural teams.
- Displays high emotional intelligence and self-awareness.
- Encourages innovation and supports change management initiatives.
- Cultivates talent and builds a high-performance administrative culture.
- Maintains a customer-centric mindset focused on service excellence.

📌 Head - Administration & Facilities (Pune)
🏢 Head Hunter India
📍 Pune