Roles & Responsibilities:

Vendor & Tech Management:

- Source, onboard, and manage vendors for IT, internet, facility services, and office infrastructure.
- Oversee SaaS subscriptions, renewals, and maintain software license compliance and asset registers.
- Negotiate contracts, track SLAs, and ensure timely support from vendors.
- Coordinate with internal IT for laptop procurement, inventory audits, and disposal planning.

Travel, Visa & Logistics:

- Manage end-to-end travel logistics for employees and leadership.
- Coordinate business visa applications including documentation, consulate appointments, and agency follow-ups.
- Ensure travel policies are followed and maintain transparent documentation for reimbursements and audits.
- Organize team relocations, executive visits, and logistics for external guests or candidates.

Office Operations & Facilities:

- Supervise daily operations including housekeeping, pantry, security, and vendor SLAs.
- Maintain seating plans, desk allocations,



and support hybrid/WFH setups.
- Manage access control systems and visitor logs.
- Implement and maintain workplace health & safety protocols.

Events & Offsite Coordination:

- Plan logistics for team events, leadership offsites, town halls, and workshops.
- Coordinate with venues, travel partners, caterers, and internal stakeholders.
- Ensure event-day readiness with backups for power, connectivity, and equipment.

Cross-functional & Admin Support:

- Collaborate with HR and IT for employee onboarding/offboarding, desk setups, kits, and documentation.
- Handle ad-hoc admin tasks: courier, shipping, vendor payments, and repair requests.
- Maintain documentation for audits, policy compliance, and procurement history.
- Support internal communication on facilities, travel updates, and office notices.

📌 Administrative Manager (Gurugram)
🏢 Applicate
📍 Gurugram