The Company Secretary will handle statutory compliance, corporate governance, ROC filings, secretarial documentation, and support legal & regulatory matters for the pharma formulation plant. The role requires solid knowledge of Companies Act, SEBI guidelines , and pharma-related regulatory documentation.

Key Responsibilities
Statutory & Regulatory Compliance
Ensure compliance with Companies Act, 2013, SEBI Related Guidelines, RBI (FEMA related compliance) ICSI guidelines, and other statutory requirements.
Prepare, maintain & update statutory registers:
Register of Members, Directors, Key Managerial Personnel
Share certificates, minutes, and resolutions
Handle ROC filings and e-forms as per requirements
Board

Meetings & Documentation
Draft agendas, issue notices, prepare minutes of Board Meetings, Committee Meetings, and AGM/EGM.
Maintain and update Board records, resolutions, and compliance trackers.
Support the Board and Management with governance, compliance updates, and legal inputs.
Corporate

Governance
Ensure proper documentation and adherence to organizational policies.
Assist in implementing valuable governance practices across departments.
Manage internal audits and liaise with external auditors for statutory audits.




Legal & Contract Management
Draft, review and maintain contracts, NDAs, MOUs, vendor agreements, loan agreements.
Coordinate with legal consultants for matters related to intellectual property, compliance, and regulatory filings.
Maintain records of licenses, trademarks, and statutory renewals.
Support for Pharma-Specific Compliance
Coordinate with QA, QC, Production & Regulatory Affairs for plant-related documentation.
Liaison & Coordination
Act as a point of contact with ROC, Banks, Auditors, Govt. Authorities.
Support management in policy drafting, risk assessments, and compliance improvement.

Skills & Competencies
Robust understanding of Companies Act, 2013, Secretarial Standards, and corporate governance.
Excellent drafting, communication, and analytical skills.
Proficient in MS Office, compliance software, and e-filing portals (MCA).
Ability to multitask, maintain confidentiality, and meet timelines.

Key

Deliverables
100% statutory compliance and timely ROC filings.
Accurate preparation of minutes, resolutions, and board documentation.
ROC XBRL filling.
Effective legal and contract management support for the pharma unit.

📌 Company Secretary Panchkula
🏢 TalentXplore
📍 Panchkula