Calendar & Schedule Management
Manage and organize the Director’s daily schedule, meetings, and appointments.
Coordinate internal and external meetings, calls, and events.
Prioritize appointments and ensure effective time management.
Communication & Coordination
Act as a point of contact between the Director and employees, clients, and vendors.
Handle emails, calls, and correspondence on behalf of the Director.
Ensure smooth communication across departments.
Meeting & Documentation Support
Prepare meeting agendas, presentations, and reports.
Take meeting notes and maintain records of important discussions and decisions.
Follow up on action items from meetings.
Administrative Support
Maintain confidential documents, files, and records.
Assist in preparing reports, presentations, and business documents.
Handle travel arrangements, bookings, and logistics if required.
Project & Task Coordination
Track ongoing projects and deadlines assigned by the Director.
Coordinate with different teams to ensure timely completion of tasks.
Monitor progress and provide updates to the Director.
Office & Operational Support
Assist in day-to-day administrative and operational activities.
Ensure smooth workflow between departments.
Support the Director in decision-making by gathering relevant information and reports.
Required Skills & Competencies
Excellent organizational and time management skills
Solid communication and interpersonal skills
Ability to handle confidential information with discretion
Robust problem-solving and multitasking abilities
Proficiency in MS Office (Excel, Word, PowerPoint)
Good documentation and reporting skills