Job Description: Purchase Executive – Hotel Industry

Job Title: Purchase Executive
Department: Purchase / Procurement

Job Summary

The Purchase Executive is responsible for procuring food, beverages, housekeeping supplies, engineering materials, guest amenities, linen, and other operational items required for smooth hotel operations. The role focuses on ensuring timely procurement, maintaining quality standards, optimizing costs, and developing reliable vendor relationships while complying with hotel procurement policies.

Key ResponsibilitiesProcurement & Sourcing
Source quality products and services at competitive prices.
Obtain quotations from multiple suppliers and conduct price comparisons.
Prepare and process Purchase Orders (POs) based on approved purchase requisitions.
Ensure timely delivery of materials to avoid operational disruptions.Documentation & Compliance
Maintain purchase records, quotations, contracts, invoices, and supplier databases.

Cost Control
Ensure compliance with hotel procurement policies, audit requirements, and food safety standards.
Assist during internal and external audits.
Generate procurement and cost analysis reports.
Vendor Management
Identify, evaluate, and onboard reliable vendors.

Inventory Coordination
Negotiate prices,



payment terms, and delivery schedules.
Maintain vendor performance records and establish long-term supplier relationships.
Conduct periodic market surveys for recent products and suppliers.
Coordinate with Stores, Kitchen, Housekeeping, Engineering, and F&B; departments regarding material requirements.
Monitor stock levels to prevent shortages and overstocking.
Verify received goods for quantity, quality, and specifications.
Coordinate with the receiving department for proper documentation
Required Qualifications
Bachelor's degree in Commerce, Business Administration, Hospitality Management, Supply Chain, or a related field.
2–5 years of purchasing experience, preferably in the hotel or hospitality industry.
Knowledge of hotel procurement processes and inventory management.
Proficiency in MS Excel and ERP/Purchase software (e.g., SAP, Oracle, Material Control, Petpooja, or similar systems).
Strong negotiation, analytical, and communication skills.

Pay: ₹20,000.00 - ₹25,000.00 per month

Perks:
Cell phone reimbursement
Versatile schedule
Food provided
Paid sick time
Paid time off
Provident Fund

Work Location: In person

📌 Purchase Executive Topsia (India)
🏢 Karnani FnB Specialities
📍 India