Executive Administrative Assistant

Experience: Not Available to Not Available years

Location: Sophia-Antipolis (Valbonne)

Skills: Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word

Job Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP. This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills.

Key Responsibilities
Manager Support
• Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements.
• Creating, handling and follow up of invoices.
• Contractor and supplier management, logistics, export control.
• Act as a gatekeeper and facilitator for communications.
• Prepare presentations, reports, and meeting materials with high attention to detail.

Team & Organizational Support
• Support teams with coordination of team events, workshops, and offsites.
• Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles).
• Assist in onboarding recent team members and supporting internal processes.
• Manage logistics for cross-functional collaboration across global teams.
• Arrange and manage national and international travel for team members.





Operational Excellence
• Track and manage action items, follow-ups, and deadlines.
• Maintain documentation, organizational charts, and key contact lists.
• Support budget tracking, purchase orders, and expense management.
• Identify opportunities to improve administrative processes and efficiency.

Communication & Coordination
• Serve as a key point of contact between teams, and stakeholders.
• Facilitate communication across different time zones and geographies, interface with other sites and assistants.
• Ensure smooth information flow and alignment within the organization.

Qualifications & Experience
• Proven experience as an Executive Assistant or similar role supporting managers and teams.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English (additional languages are a plus).
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools.
• Ability to work independently and proactively in a dynamic environment.

Preferred Attributes
• Experience supporting teams in a fast paced technology environment.
• Strong interpersonal skills and a collaborative mindset.
• Ability to anticipate needs and act with a sense of urgency.
• Comfortable working in an international, matrixed organization.

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