Electronics Manufacturing Full-Time Job ID: DGC01209

Chennai, Tamil Nadu 3-7 Yrs ₹300000 - ₹600000 Yearly

Job Title: Executive Secretary

Location:Chennai

Department: Administration / Executive Office

Job Summary

- The Executive Secretary provides high-level administrative and secretarial support to senior executives by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring the smooth operation of the executive office. The role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced workplace.

Key Responsibilities

- Manage executive calendars, appointments, and travel arrangements.
- Organize meetings, prepare agendas, and record meeting minutes.
- Draft, review, and distribute correspondence, reports, presentations, and other documents.
- Screen calls, emails, and visitors, directing them appropriately.
- Maintain confidential records and sensitive information with discretion.
- Coordinate communication between executives, departments, clients, and external stakeholders.
- Track action items and ensure timely follow-up on executive decisions.
- Prepare expense reports and maintain office documentation.
- Support event planning, conferences,



and executive visits.
- Perform additional administrative duties as assigned.

Qualifications

- Bachelor's degree in Business Administration, Commerce, or a related field.
- 3–7 years of experience as an Executive Secretary, Executive Assistant, or similar administrative role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High level of integrity, professionalism, and confidentiality.

Preferred Skills

- Excellent interpersonal and coordination skills.
- Ability to prioritize tasks and meet deadlines.
- Strong attention to detail.
- Problem-solving and decision-making skills.
- Experience with office management systems and virtual meeting platforms.

Key Competencies

- Confidentiality and discretion
- Professional communication
- Time management
- Planning and coordination
- Adaptability
- Attention to detail
- Initiative and accountability
- Graduate with good Written and spoken English.
- Proficiency with email (replying and sending emails)

📌 Executive Secretary (India)
🏢 Desirous Global Consulting
📍 India