Location, Department Unit and Reporting

Location: Noida

Department: Global Trade Development

Reporting To: Director

Basic Functions/ Job Responsibility

Operational support and coordination

- Program Support & Coordination: Timely Information dissemination, attending to queries, logistical coordination with vendors, other teams and external partners, and other forms of documentation support such as visa invite letters. Support the execution of domestic and international engagements, ensuring seamless coordination and smooth on-ground delivery

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Post-event management: seeking participant feedback, updating and maintaining key contacts/Distribution lists, raising invoices, payment follow-ups to ensure timely receipt of payments, and similar activities of an executional nature.
- Finance Coordination: Post-event account closure, timely closure of vendor payments, reconciliation, maintaining MIS etc

Delegation & Stakeholder Management

- Coordinate incoming foreign delegations, including scheduling meetings, coordination with admin, serve as a point of contact for delegates,



ensuring clarity of communication, logistical readiness, and aligned expectations.
- Provide operational and administrative support for bilateral engagements, business missions, and high-level visits

Knowledge, Skills, Qualifications, Experience

Education Qualification: Bachelor's/Post-Graduation from a reputed university.

Experience: 3-5 years relevant experience in execution / support / operations role/ association background preferred

Preferred Knowledge & Skillsets:

- Event Management and backend coordination
- Ability to converse with member companies, vendors and partners – effective communication skills
- Preferably from association background.

We engage with a wide variety of stakeholders and at times the nature of work may appear unpredictable and ad hoc. We are looking for someone in office support role who is adaptable, proactive, and comfortable operating in a dynamic environment, while being a strong team player.

📌 Associate (Operations) - Team Lease (Noida)
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