Executive Assistant to Director – Kolkata

Location: Kolkata (Corporate Office)
Experience: 3–6 Years
Employment Type: Full-time

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The role involves calendar management, cross-functional coordination, documentation, and ensuring smooth day-to-day operations.

Key Responsibilities

1. Calendar & Meeting Management

- Manage schedules, meetings, and appointments
- Coordinate internal/external meetings and prepare agendas
- Record and circulate Minutes of Meeting (MoM)
- Arrange travel plans, business visits, and events

2. Coordination & Follow-ups

- Track tasks and action items across teams
- Ensure timely follow-ups and closure of commitments
- Maintain dashboards, trackers, and reports
- Act as a communication link between leadership and departments

3. Documentation & Reporting

- Prepare presentations, reports, and business correspondence
- Compile MIS and management summaries
- Maintain organized and confidential records

4. Business & Administrative Support

- Assist in market research and vendor coordination
- Support in proposals,



presentations, and communications
- Coordinate with clients, vendors, and stakeholders
- Manage emails, calls, travel bookings, and logistics

Required Skills

- Strong communication (verbal & written)
- Professional email drafting and business etiquette
- Good coordination, planning, and time management skills
- Proficiency in MS Excel, Word, and PowerPoint
- Ability to prepare reports, presentations, and trackers
- Attention to detail and confidentiality handling

Behavioral Competencies

- Organized and disciplined
- Proactive and solution-oriented
- Strong ownership and accountability
- Ability to work under pressure
- Professional approach and positive attitude

Key Performance Indicators (KPIs)

- Timely closure of assigned tasks
- Effectiveness of coordination and follow-ups
- Accuracy of reports and documentation
- Efficiency in calendar and meeting management
- Skilled communication and stakeholder satisfaction

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Kolkata)
🏢 UPTALENT
📍 Kolkata