Job Description – Accounts Payable Executive

Position: Accounts Payable Executive

Department: Finance & Accounts

Reports To: Accounts Payable Manager / Finance Controller

Job Summary

The Accounts Payable Executive is responsible for managing the end-to-end

accounts payable process, ensuring timely and accurate processing of vendor

invoices, payments, reconciliations, statutory compliance, and maintenance of

accounting records. The role requires adherence to internal controls, company

policies, and statutory requirements.

Key Responsibilities

Invoice Processing

 Verify vendor invoices with purchase orders, agreements, and supporting

documents.

 Ensure proper approval workflow before booking invoices.

 Record invoices accurately in the accounting system.

 Maintain vendor-wise invoice records.

Vendor Payments

 Prepare payment proposals as per due dates and cash flow availability.

 Process payments through bank transfers, NEFT/RTGS, or other approved

modes.

 Ensure timely payments to vendors.

 Maintain payment registers and supporting documents.

Vendor Reconciliation

 Perform periodic vendor ledger reconciliations.

 Resolve discrepancies with vendors and internal stakeholders.

 Obtain balance confirmations at regular intervals.

Employee Reimbursements

 Verify employee reimbursement claims.

 Ensure compliance with company policies.

 Process approved reimbursements within defined timelines.

Statutory Compliance

 Verify GST compliance of vendor invoices.

 Ensure proper TDS deduction and accounting.

 Assist in GST, TDS, and audit-related reconciliations.

 Maintain statutory records related to vendor payments.

Accounting & Documentation

 Maintain accurate vendor master data.

 File invoices and payment documents systematically.

 Support month-end and year-end closing activities.





 Maintain proper documentation for audits.

Reporting

 Prepare Accounts Payable ageing reports.

 Prepare outstanding vendor reports.

 Track advances paid to vendors.

 Provide payment status reports to management.

Internal Controls

 Ensure compliance with SOPs and internal control procedures.

 Maintain confidentiality of financial information.

 Support implementation of process improvements and automation initiatives.

Key Performance Indicators (KPIs)

 100% invoice processing within agreed turnaround time.

 Timely vendor payments as per due dates.

 Zero duplicate or incorrect payments.

 Monthly vendor reconciliation completed within prescribed timelines.

 Accurate TDS and GST accounting.

 No major audit observations related to Accounts Payable.

 Timely month-end closure of Accounts Payable.

Required Qualifications

 Bachelor's degree in Commerce (B.Com) or equivalent.

 M.Com/MBA (Finance) is an added advantage.

Experience

 2–5 years of experience in Accounts Payable or Finance.

 Experience with ERP/Tally accounting software.

 Knowledge of GST and TDS compliance.

Required Skills

 Robust accounting knowledge.

 Knowledge of GST, TDS, and statutory compliance.

 Proficiency in Tally ERP/TallyPrime and Microsoft Excel.

 Good analytical and reconciliation skills.

 Strong attention to detail.

 Effective communication and coordination skills.

 Ability to meet deadlines and work under pressure.

Key Competencies

 Accuracy and attention to detail.

 Time management.

 Integrity and confidentiality.

 Problem-solving ability.

 Teamwork and collaboration.

 Process orientation.

 Accountability and ownership.

Interested candidates contact through Mail or what's app
Mail id - [email protected]
Number - +91-XXXXXXXXXX

Pay: ₹176,628.70 - ₹350,000.00 per year

Work Location: In person

📌 Accounts Payable Executive (India)
🏢 K2 Learning
📍 India