Administration & Business Operations – Core Processes

1. Front Office & Reception Management

Visitor and client handling

Telephone, courier, and mail management

Meeting room coordination

2. Facility & Infrastructure Management

Office maintenance and housekeeping

Utilities and AMC management

Office layout and workspace allocation

3. Asset & Inventory Management

Asset procurement, allocation, tracking, and disposal

Stationery, pantry, and office consumables

Asset verification and annual audit

4. Vendor & Procurement Management

Vendor onboarding and evaluation

Purchase requisitions and purchase orders

Invoice verification and payment coordination

Service contract and AMC management

5. Travel & Logistics Management

Employee travel and accommodation

Vehicle and transport coordination

Client visit arrangements

6. Tender & Proposal Management

Tender identification and tracking

Tender document preparation and submission

Coordination with technical, finance, HR, and commercial teams

EMD/BG documentation support

Tender follow-up and status tracking

7. Client Relationship Management

Client onboarding documentation

Proposal and quotation follow-up

Client meeting coordination

Minutes of Meeting (MOM) and action tracking

Client feedback management

8. Business Development Support

Company profile and presentation preparation

Proposal formatting and documentation

Lead tracking and follow-up

Support for pre-bid meetings, exhibitions, and networking events

9. Management Review & Governance

Organize Monthly Review Meetings (MRM)

Leadership meeting coordination

Dashboard and MIS preparation

MOM preparation and action closure tracking

Quarterly and annual business review coordination

10. Statutory Compliance & Government Liaison

Maintain statutory licenses and registrations





Coordinate renewals of Trade License, Qualified Tax, Shops & Establishments, GST, MSME, and other applicable registrations

Liaise with government departments and regulatory authorities

Coordinate inspections, approvals, and compliance documentation

Maintain statutory records and registers

Support legal and regulatory documentation

Coordinate with labour, municipal, electricity, fire, pollution control, and other government officials as applicable

Ensure timely statutory filings in coordination with HR, Finance, and Legal teams

11. Security, Safety & Compliance

Visitor access control

CCTV and security management

Fire safety and emergency preparedness

Insurance coordination

Health, Safety & Environment (HSE) support

12. Documentation & Records Management

SOP and policy documentation

Contract and agreement repository

Vendor and client documentation

Administrative records and compliance trackers

Monthly MIS – Administration & Business Operations

Facility and maintenance report

Asset and inventory report

Procurement and vendor performance

Travel and administrative expenses

Tender pipeline (submitted/won/lost/in progress)

Proposal and quotation tracker

Business development activity report

Client meeting and feedback report

Monthly Review Meeting action tracker

Statutory compliance and license renewal tracker

Government liaison and approval status

Administrative cost analysis

Operational risks and mitigation plan

This structure positions the department as a central Business Operations function, supporting administration, compliance, client servicing, tender management, governance, and regulatory coordination across the organization.

Pay: ₹9,195.41 - ₹24,547.29 per month

Benefits:

- Paid sick time
- Provident Fund

Work Location: In person

📌 Administration Assistant/Receptionist (Yeswanthpur)
🏢 AEDBM Design Engineering Consultants
📍 Yeswanthpur