Administration Analyst with German and English

Experience: Not Available to Not Available years

Location: Warsaw, POL

Skills: German, English, Microsoft Office Suite, MS Excel, organizational skills, time management, attention to detail, interpersonal skills

Company Overview
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview
We are looking for an Administration Analyst with German and English. Work model: hybrid (2 days working from the office - Warsaw Spire building). Type of contract: contract of employment.

Sector overview
JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team. For our expanding Warsaw-based CMG (Capital Markets Group) business line we are looking for you as Administration Analyst. You will be part of a collaborative international support team that enables the success of JLL’s EMEA Operational Real Estate across Europe.

Job Overview
Administrative & Calendar Management: Managing calendars, coordinating travel arrangements, and handling internal/external communications including emails, phone calls, and inquiries.
CRM & Data Management: Maintaining Capforce (CRM) data entry throughout project lifecycles, managing project opportunities and transaction data, and controlling reports/dashboards for synchronization and accuracy.
Financial & Documentation Support: Processing billing requests promptly, ensuring correct invoice allocation, maintaining project documentation, and managing contact databases across various deal stages.
Team Coordination & Onboarding: Coordinating meetings, preparing agendas, taking minutes, managing onboarding processes for recent colleagues,



and organizing events such as internal trainings, roadshows, and team offsites.
Cross-Team Collaboration & Project Support: Working with multiple OpRe teams across Germany and the Nordics, supporting quality management workflows, creating project schedules, monitoring progress, and ensuring deadlines are met.

Requirements
Language Proficiency: Good German (minimum B2 level) and good English proficiency (minimum B2 level) required for effective communication.
Relevant Experience & Technical Skills: Administrative experience in fast-paced environments, with proficiency in Microsoft Office Suite (especially Excel) and other relevant software systems.
Organizational Excellence: Excellent organizational and time management skills, with ability to create schedules, prioritize tasks, and meet deadlines efficiently.
Attention to Detail & Work Quality: Strong attention to detail, commitment to high-quality work, and well-organized approach to all tasks and responsibilities.
Interpersonal Skills & Attitude: Strong communication and interpersonal skills, ability to work independently and collaboratively, proactive "Can-Do" attitude, and basic interest in real estate market and trends.

What you can expect from us
Contract of employment /Umowa o pracę. An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation. Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences.
JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.



If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements. We’re interested in getting to know you and what you bring to the table. If you are interested in this offer, please share your CV in English.
Location: On-site –Warsaw, POL. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice: Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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