About the Role

We are looking for a highly organized, detail-oriented, and proactive Executive Operations Coordinator to work directly with the Founder & CEO while supporting our Client Services, Program Management, and HR teams.

This is a high-impact role for someone who enjoys bringing structure to rapid-moving environments. You will coordinate operational activities, ensure follow-through on action items, maintain project documentation, support client and employee administration, and help keep internal operations running smoothly.

Success in this role requires exceptional organizational skills, strong communication, the ability to manage multiple priorities simultaneously, and a high level of ownership and accountability.

Key Responsibilities

Executive & Meeting Coordination

• Schedule and coordinate internal and client meetings across multiple time zones.

• Prepare meeting agendas when required.

• Attend meetings, capture detailed meeting minutes, and publish action items.

• Track action items and proactively follow up with stakeholders until closure.

• Coordinate calendar activities and support executive priorities as needed.

Operations & Reporting

• Manage weekly timesheet collection and validation for international employees and contractors.

• Follow up with employees for timely completion of weekly trackers and operational updates.

• Prepare weekly and monthly operational reports, including:

1. Timesheet status
2. Project status trackers
3. PTO reports
4. Resource utilization summaries
5. Compliance and follow-up reports

• Maintain reporting accuracy and identify missing or inconsistent information.

Documentation & Knowledge Management

• Organize and maintain client contracts and operational documentation.

• Coordinate document edits, version control, filing, and electronic signatures.

• Maintain project templates, standard operating procedures (SOPs), and reusable documentation.





• Help build and organize the company's knowledge management repository.

Finance & Administrative Support

• Upload client invoices into customer procurement or financial systems as required.

• Assist with expense reimbursement tracking and processing.

• Maintain organized operational records and supporting documentation.

Employee & Program Support

• Support Client Services Leads, Program Managers, HR, and leadership with operational coordination.

Work closely with HR to prepare employee communications, announcements, surveys, and internal

documentation as needed.

• Coordinate administrative activities across multiple departments.

• Help improve operational processes and identify opportunities for greater efficiency.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.

• 7+ years of experience in Executive Operations, Executive Administration, PMO, Operations Coordination, or Business Administration.

• Excellent written and verbal communication skills.

• Exceptional organizational and documentation skills.

• Strong attention to detail with the ability to maintain accuracy.

• Experience managing multiple priorities and deadlines simultaneously.

• Comfortable working directly with senior leadership.

• High degree of professionalism and confidentiality.

Preferred Skills

• Experience working with international teams.

• Strong Google Workspace and Microsoft Office skills.

• Advanced Excel/Google Sheets reporting skills.





• Experience with PandaDoc, DocuSign, Adobe Sign, or other e-signature platforms.

• Familiarity with HR systems (Keka), timesheet tools (Keka, Clockify), expense management, and CRM platforms is an advantage.

• Experience with project management / communication platforms such as Jira, Asana, Monday.com, Slack or similar tools is preferred.

What We're Looking For

The ideal candidate will demonstrate:

• Outstanding organizational and planning skills.

• Ability to manage multiple tasks without losing attention to detail.

• Strong follow-up and execution skills.

• A proactive mindset that anticipates issues before they arise.

• Ownership and accountability for assigned responsibilities.

• Qualified communication with employees, clients, and leadership.

• Ability to work independently in a fast-paced remote environment.

• A collaborative, service-oriented attitude with a willingness to support cross-functional teams.

Why Join Us

• Work directly with the Founder & CEO and gain exposure to strategic business operations.

• Be part of a growing international consulting and technology organization.

• Opportunity to make a meaningful impact across multiple business functions.

• Flexible remote work environment with significant ownership and learning opportunities.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other perks and privileges of employment. Please contact us to request accommodation.

📌 Executive Operations Coordinator (India)
🏢 Neutrino Advisory, an Inc 5000
📍 India