JOB DESCRIPTION Management Trainee - Administration Let s talk spine - because most of India doesn t Founded when surgery was the only mainstream solution to back pain QI Spine emerged with a easy idea non-surgical recovery should be the first option not the last resort Since then we ve built India s only spine-focused medical system - combining the expertise of 250 specialists with cutting-edge AI tools like Doctor QI our proprietary diagnostic engine With 22 clinics across major cities we ve Consulted over 2 5 lakh patients Prevented 15 000 unnecessary spine surgeries Achieved a 95 recovery rate - among the best in the world Our mission To redefine spine care by blending clinical excellence intelligent systems and strong operational discipline About the Role The Management Trainee - Administration is effectively leading the administration function for the organization across India This individual will be responsible for defining implementing and overseeing all administrative policies procedures and services to ensure the efficient safe and cost-effective operation of all regional offices and clinics Leading a regional team of Admin Executives the Management Trainee will drive best practices optimize resource utilization and contribute significantly to the overall organizational efficiency and employee well- being What You ll Own Leadership Functional Headship Develop and implement nationwide administrative strategies provide strategic direction set and maintain high service standards and forecast future administrative needs Team Leadership Management Lead mentor and develop a high-performing regional Admin team Set objectives conduct reviews provide feedback and ensure optimal staffing and deployment Facilities Management Infrastructure Oversee all aspects of facilities for offices and clinics space planning maintenance fit-outs relocations Ensure compliance with health safety and environmental regulations and implement preventative maintenance Vendor Management Procurement Identify evaluate and manage administrative vendors Negotiate contracts for cost efficiencies monitor performance SLAs and oversee quality and cost- effective procurement Security Safety Management Develop and implement comprehensive security protocols and emergency plans Ensure employee and asset safety conduct regular audits and drills and liaise with authorities Budgeting Cost Control Prepare and manage the annual administrative budget Monitor expenses analyze variances and implement cost-saving measures while ensuring efficient resource utilization Travel Logistics Oversee corporate travel arrangements policy vendor management and manage logistics for inter-office movements events and other organizational activities Compliance Documentation Ensure all administrative operations comply with legal regulatory and organizational policies Maintain accurate records and develop update administrative manuals Stakeholder Management Collaborate effectively with cross-functional teams HR Finance IT Operations Clinical and act as a key administrative contact for regional heads and clinic managers What We re Looking For Education Master s degree in Business Administration any specialization Experience 0-2 years in administrative support with demonstrated experience in procurement or supply chain Internships academic projects and relevant work experience highly valued Leadership Skills Proven ability to lead and develop teams Strong grasp of facilities management safety and procurement Excellent negotiation vendor management and contract administration skills Proficient in budget management and cost control Communication Adaptability Exceptional communication written verbal interpersonal and presentation skills Ability to work independently prioritize and manage multiple projects in a fast-paced environment Strong problem-solving and decision-making abilities Technical Travel Proficient in MS Office Suite and administrative software tools Willingness to travel extensively across India What You ll Get A structured program to develop administrative and leadership skills Exposure to a dynamic and challenging healthcare environment Mentorship from experienced administrative professionals Opportunities for professional growth within the organization A collaborative and mission-driven workplace where you can be a QIpreneur Let s build better spine care www qispine com Job Type Full-time Pay 800 000 00 - 1 200 000 00 per year Benefits Health insurance Supplemental Pay Performance bonus Yearly bonus Ability to commute relocate Mumbai Maharashtra Reliably commute or planning to relocate before starting work Required Application Question s What is your current total compensation CTC in LPA Lakhs Per Annum What is your expected total compensation CTC in LPA Lakhs Per Annum What is your notice period Please specify in days Education Master s Required Experience Administrative 1 year Preferred Language English Required Location Mumbai Maharashtra Preferred Willingness to travel 50 Required Work Location In person Expected Start Date 06 08 2025